Deposits

RobB81 · ‎October 04, 2020

Hi, I'm wondering the best way to take a deposit from someone in quickbooks.

Say I book in a job which is £1000 I take a 50% deposit (£500) two weeks before I start.

How do I send something in quickbooks to the customer asking for the £500.

I understand how to send an invoice and include the deposit already taken added to it but not how to send something asking for the deposit money.

Thanks in adavance

Rob.

John C · ‎October 06, 2020

Hi RobB81 You could create an Estimate and with different line items, one for the deposit amount,and then when the customer agrees that the work is to be carried out and sends you the deposit create the invoice relating to that proportion of the estimate, then when the work is completed create the remaining invoice.

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John C · ‎October 05, 2020

Hi RobB81 You'd have to activate the discount option within the settings, select the cog > account and settings > sales > sales form content > deposit. You'd also have enter your bank details within the footer section of the custom form style section. Cog > custom form styles > edit > content > select the bottom greyed out area. You can also enter a message to the customer detailing the deposit you require etc, this can also be done from within the invoice itself when you're creating it. When you receive the deposit you can enter the amount in the deposit field within the invoice and if you have your bank account connected you'll be able to match the deposit.

RobB81 · ‎October 05, 2020

Thanks for the reply,

Would it work if I send an invoice for half the money and in description state 50% deposit. Then when the job is finished i can send another invoice out for the total amount but fill in the deposit section with the 50% that has already been paid ?

I don't really want to send an invoice out with the full amount until the job is finished.

John C · ‎October 06, 2020

Hi RobB81 You could create an Estimate and with different line items, one for the deposit amount,and then when the customer agrees that the work is to be carried out and sends you the deposit create the invoice relating to that proportion of the estimate, then when the work is completed create the remaining invoice.

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