cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Do you have a question about self-assessment or anything else? - Ask it here!
surfersteve1970
Level 2

Invoice part payment to us (with VAT) , part to third party (without VAT). Also taking deposit and full payment

I have just started using Quickbooks and need to set up the following type of invoice:

 

Materials total (supplied by us with VAT added - to be reported on our PL when payment/s are made)

 

Fitting (paid directly to a fitter with no VAT added, not CIS registered/self-employed - not to be reported on our PL as we don't receive this payment)

 

Total (for materials and fitting)

 

We also need to take a 50% deposit for the materials before we order them and then take the remaining 50% payment before we undertake the job, so I'd also like to know how best to take and handle these two payments and send a reminder to the customer for the last 50% if they have not paid).

4 REPLIES 4
John C
QuickBooks Team

Invoice part payment to us (with VAT) , part to third party (without VAT). Also taking deposit and full payment

Hi surfersteve1970 What product are you using, the self employed or one of our small business products?

surfersteve1970
Level 2

Invoice part payment to us (with VAT) , part to third party (without VAT). Also taking deposit and full payment

Hi John,

 

I'm using Quickbooks Plus online not the self-employed so I'm guessing it's the small business one. 

 

Thanks,

 

Steve

John C
QuickBooks Team

Invoice part payment to us (with VAT) , part to third party (without VAT). Also taking deposit and full payment

Hi Steve Yeah the plus product is one of our small business products, cheers.

 

You can create an invoice and enter the Materials on line one with the applicable VAT code, on line two don't enter a product/service for the Fitting but enter a description, amount and enterNo VAT as a VAT code, this will then give you the total. You will then have to create a credit note for the Fitting, again there is no need to enter a product/service just a description, amount and No VAT in the 'Amounts are' field. THe credit note will offset the Fitting amount on the invoice. 

In relation to your deposits you can enter the requirements for the deposit in a separate description, on another lineor in the message on invoice box. When you receive the deposit you can select the receive payment option on the invocie and enter the amount received in the 'Amount received' field and also attach the credit note. You can then send a remider for the remaining deposit by navigating to the cuatomer pageand selecting the drop down menu to the right of receive payment and select send reminder.

If you're on the cash accounting method the amounts on your invoce won't show on youe P&L until you hav received payment.

 

 

surfersteve1970
Level 2

Invoice part payment to us (with VAT) , part to third party (without VAT). Also taking deposit and full payment

Thanks very much for that, I'll give that a try, much appreciated. 

Need to get in touch?

Contact us