cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Everything you need to know about banking in QuickBooks Online - Discover more
RPa5
Level 1

Recording payment for invoices

I would like to record when a customer has paid, however i don't want to link my bank account so accept I will have to do this manually. If I go to "invoices", should I click "receive payment"? Then should I click "undeposited funds" in "deposit to" dropdown list? This is what I keep reading, however my customers have already paid direct into my bank account using transfers/faster payments etc, I hardly ever receive a cheque.

I would also like to manually reconcile my payments received against my bank statement, I did this with my expenses. However I can't see how to do this. Thank you.

2 REPLIES 2
paul72
Level 8

Recording payment for invoices


@RPa5 wrote:

I would like to record when a customer has paid, however i don't want to link my bank account so accept I will have to do this manually. If I go to "invoices", should I click "receive payment"?


 

Yes.

Or New > Receive Payment.

 


@RPa5 wrote:

Then should I click "undeposited funds" in "deposit to" dropdown list?


 

No - deposit to Bank Account.

Undeposited Funds is like a Cash In Hand account I think - or, a holding account for cheques - but you then have another step (Make Deposit) to get into Bank Account.

 


@RPa5 wrote:

I would also like to manually reconcile my payments received against my bank statement, I did this with my expenses. However I can't see how to do this. Thank you.


 

Go to Accounting>Chart of Accounts>Reconcile & choose the account.

or (when logged in) https://app.qbo.intuit.com/app/reconcile & choose the account.

 

Hope this helps.

RPa5
Level 1

Recording payment for invoices

Hi, 

 

Many thanks for your reply, it all worked!

Need to get in touch?

Contact us