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accounts-gapreno
Level 1

What is best way to deal with pending invoices?

When I look online at our supplier account on their website I have an up to date list of pending invoices (it shows the invoice number, invoice date and amount but no other details).  What is the best way to enter these pending bills into Quickbooks so that I match them when the bills are actually received?  Or should I just wait until the invoices are actually received as otherwise I will be manually having to enter the invoice date, invoice number and amount?  


I want to have the ability to see all invoices that I know I'm expecting to receive so I can check I have received them all at month end and don't have any surprise invoices.

Solved
Best answer June 17, 2022

Accepted Solutions
GeorgiaC
QuickBooks Team

What is best way to deal with pending invoices?

Hi accounts-gapreno, thanks for your post - if you're not looking to make a posting transaction in QuickBooks before receiving the billing invoice from the supplier, you may wish to consider raising a purchase order. This can then be copied to bill once the invoice is received, so that you'll only then have to record making the payment. Just be sure to use the 'save and close' rather than 'save and send' option when creating the PO so that this is not sent to the supplier. :)

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1 REPLY 1
GeorgiaC
QuickBooks Team

What is best way to deal with pending invoices?

Hi accounts-gapreno, thanks for your post - if you're not looking to make a posting transaction in QuickBooks before receiving the billing invoice from the supplier, you may wish to consider raising a purchase order. This can then be copied to bill once the invoice is received, so that you'll only then have to record making the payment. Just be sure to use the 'save and close' rather than 'save and send' option when creating the PO so that this is not sent to the supplier. :)

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