Welcome to the Community, Heather138. We've got you covered on how to record multiple payments for a single supplier invoice in QuickBooks Online (QBO).
To record multiple payments made to a single supplier invoice in QuickBooks Online, we can create first a supplier invoice (bill). Here's how:
- Go to the + New button.
- Select Bill.
- Fill in the supplier’s information, the bill date, terms, and the details of the bill, including the amount due.
- Press Save and close.
Once done, we can record the first payment by following the steps below:
- Go to the + New button.
- Select Pay Bills.
- Choose the payment account (e.g., Bank Account, Credit Card) from which the payment is made.
- Find and select the bill associated with the supplier.
- Enter the amount of the first payment in the Payment Amount field.
- Enter the date of the first payment.
- Choose the payment method (e.g., Check, Credit Card).
- Press Save and close.
Then, follow the same steps to record the second and third payments. For the steps and details, you can check out this article: Enter and manage bills and bill payments in QuickBooks Online. This process ensures that each payment is recorded against the original bill, thereby reducing the outstanding balance with each payment until the bill is fully paid.
To ensure that the entire payment process has been recorded correctly, we can perform the following steps:
- Go to Expenses on the left menu.
- Click on Vendors.
- Find the supplier and click on the supplier's name.
- Review the transaction history for the bill to confirm all partial payments have been applied correctly.
Following these steps will allow you to effectively record multiple payments against a single supplier invoice in the program.
Moreover, you can refer to these helpful references in case you need help with working with your suppliers in QBO:
Please feel free to reach out to us if you require any additional assistance when recording transactions and paying suppliers or any QuickBooks-related concerns. We are available at all times to provide the support you need, Heather138.
