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Level 1

How to record monthly direct debits

How can I record regular payments out without having to manually input

How to record monthly direct debits

Thanks for reaching out to us about your direct debits, @sales-boatybits-.


I want to help you record the transactions properly within the program. Before anything else, I want to know if this direct debits are from GoCardless or is it a different service provider? Also, how are these entries added in your account? I need some more information about this topic so I can help provide the accurate resolution.


If you're using Gocardless, the invoice is marked as paid after the payment has been received into your bank account. Then you only need to match the entry to your downloaded bank transactions. The payment is referenced as from GC C1 in your bank account.

Please post here again with the additional details or questions about this direct debit recording. I'll be right here anytime to help.

Level 1

How to record monthly direct debits

The direct debits come direct from my business account to pay certain bills on a monthly basis

QuickBooks Team

How to record monthly direct debits

Hi there, @sales-boatybits-.


Thanks for getting back on this thread. I'm chiming in to share some details about recording your monthly direct debits in QuickBooks Online (QBO).


If you're using a third-party service provider, I suggest reaching out to their support to ask if the program is possible to integrate with QBO. This way, the transactions will automatically sync to QuickBooks if the integration is successful.


If you're not integrated with one, I recommend looking for a third-party application that will allow you to do an automatic recording of your monthly direct debits. I’ll show you how:


  1. From the left panel, click Apps.
  2. Go to the Find Apps tab.
  3. Use the search bar and enter the keyword to look for an app.
  4. Choose an app from the list.


You'll also want to utilize the recurring transactions feature of QBO to create templates for your monthly bills. However, you'll still have to record or apply the monthly bill payments manually.


Need more help with performing any supplier-related activities? Our self-help articles contain topics about managing your money out payments, processing purchase orders, and recording expenses or bills, to name a few.


If you have any other questions about performing your QBO tasks, please let me know by leaving any comments below. I'm here to lend a helping hand. Keep safe!

Level 1

How to record monthly direct debits

If the DD's are the same amounts each month, you can create recurring transactions....

Either a recurring bill, which you would need to manually pay on the pay bills screen, or a recurring cheque payment.  

Both have the option to create if you look at the bottom of the screen, and can be edited..... They can be set up as a Reminder to post, Scheduled which automatically posts for you, and can be set up for a fixed number of occurrences.

Hope that helps!

Bills screen.jpgCheque screen.jpg


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