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Hello there, Ian. You can record the prepayment to your supplier (vendor) as an Expense so that it can be allocated to the invoice once it's received.
Here's how:
- Go to + New and select Bill.
- Fill out all necessary details for the invoice, including date, due date, amount, bank account information, and save it.
- Make sure the supplier matches the one for whom you recorded the prepayment.
- Click Save and close.
Once that's done, apply the Expense you previously recorded to the Bill:
- Go to the Expenses menu.
- Locate and click the prepayment transaction you recorded earlier.
- Click the arrow in the upper-right corner of your screen.
- Select the Bill from the supplier that matches the prepayment amount and click Add.
- Review the details and click Save and Close.
Next, review the supplier's balance to confirm the payment has been correctly applied:
- In the Expenses menu, go to the Suppliers tab.
- Select your vendor and locate the Bill.
- Ensure the Bill is reflected as paid.
Please let us know if you need any additional assistance. We're here to help!
