PTO hours accrued per hour paid - QB keeps changing the number

Thank you for the quick response. When you say adjust the hours available section, how do you mean? Put in more decimal places? Something else?

Since I am putting in the same number of decimal places, why is QB reverting to some other number with the same number of decimal places? 

Thanks again.

Thank you again. We use TSheets for time tracking and I am able to put the exact and accurate accrual rate/hour worked in that. Why is it that TSheets, since it is an Intuit product now, can take those exact numbers, but QB reverts to some other number, albeit with the same decimal points? The accruals will be off between programs if I don't manually adjust them in TSheets to what QB is putting in. I still don't understand why QB just can't take the number I put in and it hold.

Further, manually adding in such a small number to the lacking hours in the QB employee profile because of the lack of QB's ability to keep the actual accrual rate/hour worked in does not seem like a viable, and time-efficient, solution to me.  If there is no other solution you suggest, I will figure it out. Thanks for the help.

Hello there, @Sloaney.

I hear you and realize the importance of how having the option to add your desired number of accruals for PTO accruals in QuickBooks. I'll do my part and personally submit this preference to our developers, so they can assess the feedback and put it under consideration.

I encourage you to visit the New Feature section on your QuickBooks, to be updated with our latest enhancements.

To do that:

1. Click on Help at the top menu bar.
2. Select on New Features.
3. Choose New Feature Tour.

You may also check out our Firm for the Future site to stay in the loop about our platforms and road-maps. 

To add up, I've included here a link that provides details about the sick pay maximums for future reference: Sick Pay Maximums

I'm always up to help if there's anything else you need, Sloaney. Just reach out to me here, and well take it from there. Have a great night!

I need to set my PTO hours to carry over what has been accrued but need to have it stop accruing at a certain amount for the year. Is there anyway to do that, If I check the box that states Reset hours each new year will that do what I need it to?

Good day, Costless Carpet.

It will reset on the date that you selected in the Year begins on field. Aside from that, you can put in a maximum number of hours so it will stop accruing once they reach that amount. You can enter it on the Maximum number of hours field . 

Let me also share these employee-related articles in case you might need these in your future tasks:

• Create A Total Hours Worked By Employee Report
• Customise Payroll And Employee Reports

Visit us again if you need anything else.

We notice a issues here where Quickbooks accrued time was not matching T-Sheets (AKA Quickbooks time)

What we found is very alarming. Quickbooks will accrue on hours PAID where T-Sheets accrues on hours WORKED. 

The difference is that T-Sheets is not going to accrue sick or vacation time on sick and vacation hours as these are not hours worked BUT quickbooks will accrue PTO because these are hours paid.

QB and T-Sheets needs to each have a 3rd option so that all options are covered under both platforms.  Right now the only option covered under both platforms is accruals per pay period

1: Accrue PTO per pay period

2: Accrue PTO per hour worked

3: Accrue PTO per hour paid.

QB - can you please comment on this?  

Thanks!

I appreciate you taking the time to share information about the tracking features for Paid Time Off (PTO) accruals in QuickBooks Time and QuickBooks Payroll, vesacre55.

You're correct that there is a difference in how these platforms handle PTO accruals.

In QuickBooks Payroll, PTO accruals are typically based on hours paid. This means that PTO is accrued based on the hours for which employees are compensated, whether or not those hours were actually worked. This setup ensures that employees continue to accrue PTO even when they are not physically working, such as when they are on vacation or sick leave.

On the other hand, QuickBooks Time sets up PTO accruals based on hours worked. This means that PTO is accumulated based on the actual hours employees have worked. QuickBooks Time's main focus is tracking time worked for accurate payroll records.

As a result of the differences in the features and capabilities between the two services, PTO accruals may vary. This is why it is important to review and align your PTO policies and settings in both platforms in order to select the best setup to ensure consistency and accuracy in your PTO tracking.

For more information on setting up and tracking PTO, you may find the following articles helpful::

• Set up and configure time off accruals in QuickBooks Time
• Set up and track time off in payroll

If you have any further concerns or questions, please feel free to share them in the comment section below. I'll be happy to assist you. Have a great day!