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Everything you need to know about banking in QuickBooks Online - Discover more
Level 1

Separating personal banking vs. QBO Accountant banking

I currently have QBO Accountant with several clients.  I have a business checking account now, but in the beginning of this year when I first started I was using my personal checking account and credit cards to get my business going.  I love the software and want to keep using it for my personal finances as well.  What is the best way to do that?  Should I just get a subscription for myself and use that for my personal finances instead of mingling it in with my practice?

QuickBooks Team

Separating personal banking vs. QBO Accountant banking

Hi there, @animallover10038.


Thanks for giving QuickBooks the opportunity to help you with your accounting needs. I'm here to provide some insights about managing your accounts in QBO.


We encourage QuickBooks users not to mix personal expenses to your business. This way, you'll be able to keep your records accurate.


In this case, there's no need for you to purchase another QBO subscription to keep your personal transactions. You can create a personal account and track all your personal entries from there.


If you've paid for business expenses with personal funds, you can reimburse the money.


To do that:

  1. Select + New.
  2. Select Expense
  3. Select a bank account to use to reimburse the personal funds.
  4. In the category column, select partner's equity or owner's equity.
  5. Enter the amount of the reimbursement.
  6. Select Save and close.

To lean more about handling personal and business funds, please see this link: Learn how to record business expenses you made with personal funds in QuickBooks Online.


If you want to record your personal transactions separately, you can always use our Intuit MInt. This is a subscription specific for managing personal finances. For more details about this program, feel free the scan through this site: Stay focused on your financial goals.


Lastly, for more insights on why it's not advisable to mix business and personal funds, you can check out this article: Mixing business and personal funds.


Please let me know if you need clarification about this, or there's anything else I can do for you. I'll be standing by for your response. Have a great day and keep safe!

Level 1

Separating personal banking vs. QBO Accountant banking

Hi BettyJaneB,

Thank you for the information.  So...if I'm just a sole proprietor and I'm filing my taxes as such with just a Schedule C for my business, wouldn't it still be okay to add my personal accounts (banking and credit cards) to my QBO Accountant practice??  I can't just add an account, since I have multiple checking accounts and credit cards I need to track.  

Thank you,



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