cancel
Showing results for 
Search instead for 
Did you mean: 
Announcements
Everything you need to know about banking in QuickBooks Online - Discover more
emilee
Level 3

Using a loan to pay a bill

We received a business loan and it was entered in QBO as a long term liability. A bill was paid. We want to indicate in the accounting that the paid bill was from the loan. How do I decrease the loan without interrupting the bank feed for the payment made?

Example: If we just accept the bank feed = decrease to bank account, increase to accounts payable.

How do we decrease long term liability?

I hope that makes sense. Thanks!

 

Solved
Best answer July 15, 2020

Accepted Solutions
John C
QuickBooks Team

Using a loan to pay a bill

Hi emilee If you want to use a bill to decrease the amount of the loan/liability you will have to select the loan/liability account in the category column, but you would only do that usually if you are paying back the loan.

 

An option would be to create a journal entry impacting the accounts you wish to impact. 

If you could go into a bit more detail on what the bill is for and if you transferred money from the loan into your bank? If so, you would record money transferred from the loan liability to the bank account which would then record the loan balance. Then you would pay the bill as normal through the bank.

You would then expense to the loan category when you are paying the loan back.

View solution in original post

8 REPLIES 8
GeorgiaC
QuickBooks Team

Using a loan to pay a bill

Hi emilee 🙋‍:female_sign:

 

Thanks for your post.

 

Have you already entered a bill to the vendor for this payment? 

 

The usual way we would record paying a bill with a loan would be to create the bill (+ New > Bill) and on this select the loan account under 'Category' on the category details line. 

 

You can then save the bill and hit 'Make payment' to record the bank account this was paid to. :money_with_wings:

 

emilee
Level 3

Using a loan to pay a bill

Hi GeorgiaC,

 

Yes, the bill was already entered in QBO a while ago.  Category: taxes and licenses.

John C
QuickBooks Team

Using a loan to pay a bill

Hi emilee If you want to use a bill to decrease the amount of the loan/liability you will have to select the loan/liability account in the category column, but you would only do that usually if you are paying back the loan.

 

An option would be to create a journal entry impacting the accounts you wish to impact. 

If you could go into a bit more detail on what the bill is for and if you transferred money from the loan into your bank? If so, you would record money transferred from the loan liability to the bank account which would then record the loan balance. Then you would pay the bill as normal through the bank.

You would then expense to the loan category when you are paying the loan back.

riversu221
Level 1

Using a loan to pay a bill

That actually does not work as you cannot select a current liability as payment.

JamesDuanT
Moderator

Using a loan to pay a bill

Hello there, riversu221.

 

In QuickBooks Online, we have a direct way to enter loans and payments. With that said, the detailed steps are laid out in this article: Set Up a Loan in QuickBooks Online.

 

Though that's how we do it in QuickBooks Online, we still recommend reaching out to your accountant. They know what's the best option in recording the loan. They can also share other ways to do it if there are.

If you don't have an accountant, we can help you find one. You can use this link on how to do it: Find an Accountant or Bookkeeper Near You.

 

If you're referring to something different, specific details would be much appreciated. Have a great day!

SPOT3
Level 3

Using a loan to pay a bill

There is a problem with the original question; more clarifications from the poster is needed.

 

It boils down to the accounting principle of double entry. One payment (Cr entry in bank) cannot be used for two debit entries of the same amount (Dr Accounts Payable to pay the bill, and Dr Loan a/c to decrease the loan).

 

What we know from the original poster is that the bill was for "taxes and licenses", presumably a category in the P&L expenses, but was it meant for the business expense or was it paid on behalf on the loan provider ?

 

If the bill was meant for the loan provider, the answer is to remove the bill, and post the payment directly to the loan account. If not, more questions arise...

M Bustos
Level 1

Using a loan to pay a bill

I am having the same issue. Here are the details. Emilee if this isn't your situation then let me know. I would like to pay a bill by creating a loan due to someone else. It is for our property taxes that were paid by another entity. We will be paying them back on a short term loan (6 months). So the other entity paid the invoice that was entered at the beginning of the year and not due until April. I do not want to delete the invoice or void it as I do not want to restate my financial statements. I used the category lines, made the debit entries to the income statement for the expense and did a credit entry against the loan account that I just created. The invoice is showing as paid, the loan amount is accurate and nothing has touched my bank account. 

ShaniamarieC
QuickBooks Team

Using a loan to pay a bill

Hi there, M Bustos.

 

I understand that working smoothly with QuickBooks Online is crucial for your business, and I'm here to help you with any questions you may have. To assist you more efficiently, I would appreciate it if you could provide me with precise details about your concern. Your cooperation in this matter will enable us to provide you with the best solution.

 

If you need to provide a screenshot, please ensure that you do not include any sensitive information. This is a safety measure to prevent any potential fraudulent activities. I'll be patiently waiting for your response, and please don't hesitate to keep in touch. Take care.

Need to get in touch?

Contact us