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Everything you need to know about banking in QuickBooks Online - Discover more
Donnie Macleod
Level 1

Accessing my quickbooks desktop files

Where is the most likely place for me to find my desktop files which were downloaded last year.

QuickBooks Team

Accessing my quickbooks desktop files

Let me help you locate your QuickBooks files that were downloaded for the last year, Donnie.


QuickBooks makes it easy for you to locate your files or backup files. To do this, simply follow the steps below:

  1. Choose Find a company file from the No Company Open window's options.
  2. This window often appears when you initially launch QuickBooks or when you save your company file.
  3. The following file extensions are automatically searched for in the Find a Company File window:
  • .QBW, your QuickBooks working file.
  • .QBB, your QuickBooks backup file.


The usual location for your company file is located in the C: drive: C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files. You can view the file name, date, timestamp, and or size to see which is the most current.  Then manually, locate your files using File Explorer. Here's how:


  1. Open the Windows Start menu 
  2. Type File Explorer into the search and open File Explorer.
  3. Select My Computer or This PC from the navigation bar.
  4. In the search field, type *.qbw, *.qbb to find all files. Make sure you include the asterisk (*) before the extension. You can also search for *.qb for QuickBooks.


To learn more about locating backups and company files in QuickBooks. See this article for more information: Locating Backups and Company Data Files.


You can always get in touch if you need further assistance with managing your QuickBooks files. I'll be around to assist. Have a great day!

Level 11

Accessing my quickbooks desktop files

@Donnie Macleod 

Which QB Desktop year version do you have?

Can you still run it on your machine?

Donnie Macleod
Level 1

Accessing my quickbooks desktop files

I use quickbooks21 and it is still available on my computer

Level 11

Accessing my quickbooks desktop files

Can you open the sample file?

You should be able to find your company file(s).

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