How to record cash received from customer that creates a liability?

Hello Arzini,

You can write a vendor check and record it to your Accounts Payable (A/P) account. Then, apply it to a bill when you're ready. Let me guide you through the steps.

1. Go to Banking. Then, Write Checks.
2. Enter the vendor name, date, and the payment amount.
3. Click the Expense tab. Under the Account column enter Accounts Payable.
4. Choose the vendor's name under Customer:Job.
5. Click Save and Close.

Once done, create a bill and then apply the check to the bill. Here's how.

1. Click Vendors, then click Enter Bills. Then, enter bill information.
2. Click Save and Close.
3. Click Vendors, then click Pay Bills.
4. Highlight the bill you want to associate with the check.
5. Click Set Credits.
6. The Set Credits screen will display. Make sure to check the check amount, then select Done.
7. Click Pay Selected Bills.

I've attached screenshots for you.

You might also want to check our page for tips and articles of your future tasks: Manage Suppliers and Expenses.

Please don't hesitate to drop a comment anytime if you have other concerns.

Is that okay? It's part of the official receipts we issue and the way we record it thru our old software, there's a GL account option inside the Receipts section, which means you can directly put the Cash received to any applicable account. There may be an option like this in QB. Is there? We just purchased QB Accountant Desktop 2019 and it's my first time using it.

And by official receipts, it's us who received the cash. Using write check means there's a disbursement, not receipt.