Showing results for 
Search instead for 
Did you mean: 
Do you need any support with Making Tax Digital (MTD)? - Ask it here!
Level 1

Income from Services


This is driving me round the bend as I can get the report that I want, can someone help please. 

I'm trying to enter up actual income figures into last year's budget to help me formulate one for this year, but I can't find a way to produce a report that lists last year's income for each income type separately. 

There is  some breakdown, but most of it is just appearing as general sales with no indication of what it was for. 

I've spent the last hour and half on this, and I can't find what I'm looking for. 

Please help before I throw something through the window in frustration!!!!

QuickBooks Team

Income from Services

I've got your back, @RFBSDot. I'm here to help you formulate your budget using the actual income figures of the prior year.


In QuickBooks Online, you can create a budget based on your actual data. There's an option to pre-fill data from the previous or current year.


First, you'll need to make sure the beginning of your financial year is set. Follow these steps: 

  1. Go to the Gear icon and select Account and Settings.
  2. Select the Advanced tab.
  3. In the Accounting section, review the First month of the financial year field. To change the date, select Edit.
  4. Select the month from the drop-down list.
  5. Click Save and then Done.


Once done, create your budget using your last year's actual data.

  1. Select the Gear icon and choose Budgeting.
  2. Click Add Budget.
  3. Name your budget and select the financial year this budget is for.
  4. Review the interval.
  5. In the Pre-fill data field, select Actual data - 2021.
  6. You can subdivide it by CustomerClass, or Location if you wish.
  7. Select Create Budget. This will allow you to edit the budget.
  8. Enter or edit the values. If you wish to have the same value month on month, or for every quarter, select the blue arrow to copy the value across all the fields.
  9. Click Save and close.


If you don't wish to pre-fill data, you can base your budget on the prior year's Budgets vs. Actuals report. It'll list last year's income and expense types separately.


Here's how:

  1. Go to the Gear icon and select Budgeting.
  2. Find your budget on the list.
  3. Click the Action dropdown and select Run Budgets vs. Actuals report.


You can also export this report to Excel. This way, you'll be able to compare your data efficiently while creating a budget. Click the Export icon and select Export to Excel.


You can always post a comment here if you need more help with running reports. I'd be happy to help, @RFBSDot.

Need to get in touch?

Contact us