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Annie80
Level 1

QBSE UK

QBSE UK: Subscribed a week ago and am finding it all very difficult. I ran a report from April 2019 to April 2020 but I don't know which account it belonged to. I need one report for each bank account. How can I do this? Thanks.

10 REPLIES 10
Ashleigh1
QuickBooks Team

QBSE UK

Hello Annie80, 

 

Welcome to the Community page, 

 

Which report are you running in your QBSE account exactly is it the profit and loss report or a different one?

 

Are you wanting to look at a specific account on the report? 

Annie80
Level 1

QBSE UK

Hi Ashleigh,

Thank you for your reply.

I just want 4 separate profit and loss account reports for the tax year (April 2019-April 2020), one for each account: my business, the business credit card, my personal current account and my personal credit card. I did one report but I think everything was jumbled together.

Ann

Ashleigh1
QuickBooks Team

QBSE UK

Hello Annie so the way qbse works is it calculates a the pnl for the whole business as one and not by each bank account.

 

so the only way to be able to see the report for each account would be to toggle them off and just leave the one you want to vie toggled on then toggle that off toggle another account on run the report and so on then when all done to make sure you just toggle all the bank accounts back on again so you get your transactions. 

 

To toggle a bank account on and off is by going to cog wheel>bank accounts>then slide the green toggle off on the accounts you dont want to view and leave the one you want to view still on, run the report then turn that one off turn another on and so on then at the end make sure you turn them all back on. 

 

Any Q's let us know. 

 

Annie80
Level 1

QBSE UK

Hello Ashleigh,

Sorry. Can't find any toggles. I click the cog wheel, I can only see 'Accounts and Services', no 'bank accounts' and no toggles. See screen shot.

Mark_R
QuickBooks Team

QBSE UK

Thanks for getting back to us and adding a screenshot, @Annie80.

 

Based on the screenshot you've shared, you're currently subscribed to the QuickBooks Online (QBO) version. Thus, the Bank accounts menu isn't available from the Cogwheel (Gear) icon. I'll attach a screenshot below to show you the interface of QuickBooks Self-Employed (QBSE).5.PNG

Back to your original concern, since you're using the QBO version, you can run and customise the Profit and Loss Detail report to show the transactions on each bank accounts. Then, export it to excel to have a separate record on each bank accounts. Here's how:

 

  1. Click Reports from the left menu.
  2. Search for Profit and Loss Detail report.4.PNG
  3. Tick the Customise button.3.PNG
  4. In the Report period field, enter the date range (April 01, 2019 to April 30, 2020) to show on the report.
  5. Go to the Filter section, then select the bank account from the Distribution Account drop-down.
  6. Click Run report.1.PNG
  7. Then, click the drop-down from the Export icon and select Export to Excel.2.PNG
  8. Once done, repeat steps 5 to 8 for the rest of your bank accounts.

I'm adding these articles for more details:

 

Keep in touch if you need any more assistance with this, or there's something else I can do for you. I've got your back. Have a good day.

Annie80
Level 1

QBSE UK

Many thanks Mark for your comprehensive reply and I'll give it a go. I did mention in the What do you want to talk about box that I was on the self-employed version of QB. I'll have to get more help because my non-accounting brain really doesn't understand all the things that have gone wrong let alone how to sort them out. But thank you for your help anyway. Have a good day and stay well.

Annie80
Level 1

QBSE UK

Hello again Mark. Nothing seems to work as expected although I'm sure it's something I'm not doing or understanding. I followed your screen shots but do not see the same screens as yours. Here are some screenshots:

 

Annie80
Level 1

QBSE UK

Hello again Mark. Nothing seems to work as expected although I'm sure it's something I'm not doing or understanding. I followed your screen shots but do not see the same screens as yours. Here are some screenshots:

 

Annie80
Level 1

QBSE UK

Would only let me upload one shot at a time. But the order follows yours: times are 15.34 - 15.37 - 15.39. So sorry for the mess but I just needed you to see that my screens don't seem to be the same as yours.

Annie80
Level 1

QBSE UK

Hi Mark_R

In the end, desperate for Excel/CSV files, I found that going to Accounting > Chart of Accounts > Double click on a relevant bank account > Click Funnel icon > set dates in the box that appears > Click Apply > Click the Export icon -- and bingo! Excel files downloaded to my Mac. I'll check them later and hope I did the right thing.

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