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matt-baron
Level 1

Expenses: i incur expenses when working for a client eg hotel stays. When i enter the expenses into QB, can i allocate that expense to a client?

 
Solved
Best answer February 29, 2024

Accepted Solutions
emmam6
Moderator

Expenses: i incur expenses when working for a client eg hotel stays. When i enter the expenses into QB, can i allocate that expense to a client?

Hello Community users, we just wanted to pop in and add some detail to the thread. If you want to pass on a business expense to a client you can do this through billable expenses. It is a feature in our Plus package which needs to be turned on in the settings as follows:

 

  1. Go to Settings ⚙, then select Account and settings.
  2. Go to the Expenses tab.
  3. From the Bills and expenses section, select Edit ✎.
  4. Turn on the following:
    • Show Items table on expense and purchase forms
    • Track expenses and items by customer.
    • Make expenses and items billable.
  5. (Optional) Set up the following:
    • Markup rate
    • Billable expense tracking
  6. Bill payment terms.
  7. Select Save.

 

Then you can create a bill/ expense or cheque and add details as normal, select billable and enter the customer name. save as usual. Then if you go to the customer in QuickBooks you will see the billable expense which you can add to an invoice. We're adding a helpful article here but any questions on this let us know we'd be happy to assist in anyway we can.

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2 REPLIES 2
Ashleigh1
QuickBooks Team

Expenses: i incur expenses when working for a client eg hotel stays. When i enter the expenses into QB, can i allocate that expense to a client?

Hello Matt-baron, 

 

Welcome to the Community page, 

 

You would have to create your client as a supplier first,  for you to be able to allocate the expense to them. 

emmam6
Moderator

Expenses: i incur expenses when working for a client eg hotel stays. When i enter the expenses into QB, can i allocate that expense to a client?

Hello Community users, we just wanted to pop in and add some detail to the thread. If you want to pass on a business expense to a client you can do this through billable expenses. It is a feature in our Plus package which needs to be turned on in the settings as follows:

 

  1. Go to Settings ⚙, then select Account and settings.
  2. Go to the Expenses tab.
  3. From the Bills and expenses section, select Edit ✎.
  4. Turn on the following:
    • Show Items table on expense and purchase forms
    • Track expenses and items by customer.
    • Make expenses and items billable.
  5. (Optional) Set up the following:
    • Markup rate
    • Billable expense tracking
  6. Bill payment terms.
  7. Select Save.

 

Then you can create a bill/ expense or cheque and add details as normal, select billable and enter the customer name. save as usual. Then if you go to the customer in QuickBooks you will see the billable expense which you can add to an invoice. We're adding a helpful article here but any questions on this let us know we'd be happy to assist in anyway we can.

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