How do I enter bills for items already paid from linked bank accounts and credit cards?

Red Squirrel · ‎January 20, 2021

I have uploaded bills via csv file that have already been paid from linked current accounts and credit cards. They are not being picked up by the bank feed tranactions as paid and remain as unpaid in QB.

I tried selecting the payment method used ie., Credit Card, and marking them as paid to clear each group of bills. but that's resulted in duplicate transactions.

How should I be entering these bills and marking them as paid if QB does not recognise them from the banking feed transactions?

EmmaM · ‎January 21, 2021

Hi, Red squirrel. Thanks for confirming all the details are the same. In the banking section can you click on the line of one of the transactions and go to find a match, there should be a pop that comes up with all bills unpaid that are that amount you should be able to filter by the supplier to narrow this down as long as you edit date range if payment is a different date to the bill, let us know if that works for you:smiling_face_with_smiling_eyes:

View solution in original post

Ashleigh1 · ‎January 20, 2021

Hello Red Squirrel,

So in order to match transactions on the banking page, the date, amount, and account have to be the same in order for it to show as a match on the banking page. Can you double-check that all that information is the same.

Red Squirrel · ‎January 21, 2021

Hi, thanks for your reply. The accounts and the amounts are the same but the bill date normally precedes the payment date as I'm on accrual accounting.

EmmaM · ‎January 21, 2021

Hi, Red squirrel. Thanks for confirming all the details are the same. In the banking section can you click on the line of one of the transactions and go to find a match, there should be a pop that comes up with all bills unpaid that are that amount you should be able to filter by the supplier to narrow this down as long as you edit date range if payment is a different date to the bill, let us know if that works for you:smiling_face_with_smiling_eyes:

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How do I enter bills for items already paid from linked bank accounts and credit cards?