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Herts Driver Training
Level 1

Disallowable Expenses - How to change what is included

Why does QuickBooks Self Employed include car hire payments and fuel costs in 'DISALLOWABLE EXPENSES' for a driving school vehicle? These are valid expenses and are included by my accountant when preparing my tax return yet QuickBooks Self Employed excludes them???

Solved
Best answer December 10, 2022

Accepted Solutions
jamespaul
Moderator

Disallowable Expenses - How to change what is included

Hello, Herts Driver Training.

 

I'll share some information on why those expenses are categorised as disallowable. I'll also lay down a solution to ensure your expenses are categorised correctly for your accountant. 

 

I take it that those expenses are categorised as Car/van expenses. QuickBooks Self-Employed would count those transactions categorised under this category as disallowable expenses. This is the reason why your car hire payments and fuel costs appear as such on your sheet. 

 

allowable1.PNG

 

Since these expenses are valid, we'll want to recategorise them as Travel expenses. This way, QuickBooks Self-Employed will be able allow these transactions under Allowable Expenses on your tax sheet. 

 

To change the category, simply go to the Transactions page, then find the expense. Click the category and recategorise it as Travel expenses

 

For more details about allowable and disallowable expenses in QuickBooks, take a look at this article: Allowable and disallowable expenses explained

 

In case you'd like to take care of your self-assessment taxes on your own in Self-Employed in the future, I'll add this guide: Self Assessment for Income Tax checklist for QuickBooks Self-Employed

 

This thread's still open if you have more questions about your transaction categories. If there's anything else I could do for you about your reports or any other things in Self-Employed, feel free to add the details to your reply. Always here to help. 

View solution in original post

4 REPLIES 4
jamespaul
Moderator

Disallowable Expenses - How to change what is included

Hello, Herts Driver Training.

 

I'll share some information on why those expenses are categorised as disallowable. I'll also lay down a solution to ensure your expenses are categorised correctly for your accountant. 

 

I take it that those expenses are categorised as Car/van expenses. QuickBooks Self-Employed would count those transactions categorised under this category as disallowable expenses. This is the reason why your car hire payments and fuel costs appear as such on your sheet. 

 

allowable1.PNG

 

Since these expenses are valid, we'll want to recategorise them as Travel expenses. This way, QuickBooks Self-Employed will be able allow these transactions under Allowable Expenses on your tax sheet. 

 

To change the category, simply go to the Transactions page, then find the expense. Click the category and recategorise it as Travel expenses

 

For more details about allowable and disallowable expenses in QuickBooks, take a look at this article: Allowable and disallowable expenses explained

 

In case you'd like to take care of your self-assessment taxes on your own in Self-Employed in the future, I'll add this guide: Self Assessment for Income Tax checklist for QuickBooks Self-Employed

 

This thread's still open if you have more questions about your transaction categories. If there's anything else I could do for you about your reports or any other things in Self-Employed, feel free to add the details to your reply. Always here to help. 

Herts Driver Training
Level 1

Disallowable Expenses - How to change what is included

Thanks for the reply. Whilst this fixes the issue it does not include the expenses in the correct category however it is a work around albeit a shoddy one.

 

Thanks for helping, much appreciated!

amritpedersen
Level 1

Disallowable Expenses - How to change what is included

Agreed, it would be preferable for the app to be able to accept such obvious changes.

 

I don't use the per mile option in my tax returns but want everything legally allowable for my van expenses to be classed as allowable by QB SE.

 

Is this likely to be addressed by QB at any time?

 

CharleneMaeF
QuickBooks Team

Disallowable Expenses - How to change what is included

Hi, amritpedersen.

 

We recognize that each company has unique needs. I can also see how the feature to change what is included in the disallowable expenses would benefit and empower your business while using QuickBooks Self-Employed.  With this, I recommend sending this request straight to our product engineers through feedback. It helps us improve the features of the program. I'll show you how:

 

  1. Open the QBSE application.
  2. Tap on the Assistant icon at the bottom.
  3. Type feedback in the field.
  4. Choose Add a feature.
  5. Enter and send your product suggestions.

 

Alternatively, you can share this idea on our QuickBooks Idea Exchange Board page. To do so, click this link: https://quickbooks.intuit.com/learn-support/quickbooks-idea-exchange/idb-p/uk-idea-exchange. Then, select the Suggest an idea button. After entering your suggestion, choose Post.

 

Additionally, visit our One Intuit Help Hub to access our troubleshooting guides, online resources, and FAQs specific to your QuickBooks products and needs. You can view this brief video to help you navigate the page seamlessly: https://intuit.me/OHHvideo.

 

Should you have any additional inquiries about the program's features, please let us know by clicking the Reply button. Keep safe!

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