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Level 1

Two VAT regisatered sole trade business one VAT number?

We have been advised by HMRC (by 2 separate people on VAT helpline) that an individual is only allowed to have one VAT number, our client has 2 completely different businesses that are in no way linked. 

HMRC are saying that we must only submit one VAT return with all of the information on it.


How can this possibly work and how would this be achieved in quickbooks where we have 2 accounts setup?

QuickBooks Team

Two VAT regisatered sole trade business one VAT number?

Hello SBT1, Welcome to the Community page, So It would be a group scheme, you would need to submit it from one of the accounts (or a third if you want to do it that way) via the bridging tool. You would need to export each VAT return and then combine the figures in excel and use that final amount as the upload.

Hilly Ridge
Level 1

Two VAT regisatered sole trade business one VAT number?

Hello I have the same problem . I’m a

sole trader and have two completely separate companies and one Vat Number. I have two QBO accounts one for each and cannot submit the VAT returns .


what is the bridging tool and how do I go about starting this . 

can QBO not cater for two comps it’s within one accounts and having separate bank accounts would be so simple .  


Two VAT regisatered sole trade business one VAT number?

Thanks for joining the thread, Hilly.


I'll provide further details to ensure you can submit your return via bridging in QuickBooks Online.


A bridging software is a tool to connect digital tax records to HMRC's systems in an MTD-compliant way. Since an individual cannot have more than one VAT number, you can put all the figures in a spreadsheet and submit them through one of your QuickBooks Online accounts.


Before doing so, please make sure the Flat Rate Scheme (FRS) isn't selected and Making Tax Digital (MTD) for VAT is enabled from the VAT setting.


Follow the steps below to submit your return.


Here's how:


  1. Go to the Taxes menu, then VAT.
  2. Click the ▼ dropdown arrow next to Prepare return, then choose to Submit with a spreadsheet.
  3. Confirm that your VAT number and VAT period are correct.
  4. Select Browse to upload your file, then hit Next
  5. On your computer, open the Excel spreadsheet and make a note of which cell the final figure for Box 1 is in.
  6. Go back to QuickBooks and select the sheet that contains your VAT return.
  7. Note: If you have multiple tabs on the spreadsheet, select the one with the 9-box summary.
  8. Enter the cell number to map Box 1 and QuickBooks will populate the rest of the final figures for you.
  9. Check that the final figures in QuickBooks match the figures on your spreadsheet.
  10. Select Review return.
  11. Tick the box to declare that the information is true and complete.
  12. Select Submit to HMRC and Done.


You can watch the video on this resource for reference: Submit return through bridging in QuickBooks Online.


If you need to make a VAT adjustment, this article will walk you through the steps: Make VAT adjustments in QuickBooks Online.


Don't hesitate to reply if you have further questions about submitting VAT return. The Community is always available to help you.

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