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TaliaIAnswer
Level 8
April 25, 2019

I agree, all purchase order number must be quoted on the invoices otherwise payment will be rejected.

I need to enter all our customer purchase orders on QBO, I believe the only way is to enter them in estimate?


Hello clair2,

 

Yes, the best workaround would be to enter as an estimate.

 

Thanks,

 

Talia

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7 replies

EdwardR
April 24, 2019

Thanks for posting on the Community clair2.

 

Can I please clarify what you are trying to record, do you mean Purchase Orders for Suppliers?

 

Thanks,

 

 

clair2Author
April 25, 2019

I want to enter the purchase orders from our customers - I believe the only way is to record them in estimate?

Rustler
Rustler
Level 15
April 24, 2019

@clair2 

 

If the customer is ordering products you sell , use an estimate.  If you want you can customize an estimate using a custom field where you can type in the customer PO number

 

If it is a blanket PO for x-amount, use an estimate and a service item, but enter the amount as the qty and the rate as $1.  That will allow you to use part of the $ amount per invoice

vpcontroller
vpcontroller
Level 7
April 24, 2019

Customer's Purchase Order feature is also commonly known as 'Sales Order' for your company which QuickBooks Online (QBO) does not have yet. They have 'Estimate' feature (which is a different feature) is available in QBO. With Estimate form, you can create Progress Invoicing (help to create multiple partial invoices from a single estimate) and also be able to convert Estimate to Vendor Purchase Order if needed.

 

For more information related to Progress Invoicing, check out this article: https://quickbooks.intuit.com/community/Inventory-and-projects/Set-up-and-send-progress-invoices-in-QuickBooks-Online/m-p/186149

    Rustler
    Rustler
    Level 15
    April 24, 2019
    @vpcontroller wrote:

    Customer's Purchase Order feature is also commonly known as 'Sales Order' for your company which QuickBooks Online (QBO) does not have yet. They have 'Estimate' feature (which is a different feature) is available in QBO. With Estimate form, you can create Progress Invoicing (help to create multiple partial invoices from a single estimate) and also be able to convert Estimate to Vendor Purchase Order if needed.

     

    For more information related to Progress Invoicing, check out this article: https://quickbooks.intuit.com/community/Inventory-and-projects/Set-up-and-send-progress-invoices-in-QuickBooks-Online/m-p/186149

    One of my businesses deals with customer purchase orders routinely.  In QB a sales order is just a record of an order being placed.  A customer PO on the other hand is an authorization to purchase and warrants that the funds have been reserved.   Get a customer PO and do not enter the customer PO number on your invoice and it gets sent back or trashed, depending on how the A/P clerk receiving it feels at the time.

    clair2Author
    April 25, 2019

    I agree, all purchase order number must be quoted on the invoices otherwise payment will be rejected.

    I need to enter all our customer purchase orders on QBO, I believe the only way is to enter them in estimate?

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