Hello there, @AlanRoberts,
Let's first create a personal credit card account in the program so you'll be able to record the transaction made from it.
Here's how:
- Go to Gear icon at the upper right.
- Select Chart of Accounts.
- Click New.
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- Under Account and Detail Type, choose Credit Card.
- Type in the appropriate account name.
- Enter the appropriate information for the opening balance and the date as of.
- Click Save and Close.
Then, you'll need to record the business expense worth 2.5k by creating a journal entry. Here's how:
- Go to the Plus icon (+) on the Toolbar.
- Under Other, select Journal Entry.
- Specify the appropriate Expense Account for the purchase on the first line.
- In the Debit column. enter the amount of the purchase.
- Select the customer to associate with the expense.
- In the Account column on the second line, enter the Owner's equity or Partner's equity.
- In the Credit column, enter the amount of the purchase.
- Add Reimbursable to help you identify the transaction later In the Memo field.
- Click Save and close.
After that, you can either reimburse the amount to the owner as a cheque or an expense. To help claim the VAT back, make sure to select the appropriate VAT code on the transaction. Please see the screenshot below for your reference.
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For detailed steps on how to record the reimbursement, you can go through this helpful article: How To Pay For Business Expenses With Personal Funds.
This will help you get back on track, @AlanRoberts.
If you need further assistance, I'm always here to help. Have a good one.