Sometimes when you send your supplier a purchase order, you donβt receive the goods in one shipment due to out-of-stocks or back orders. With QuickBooks Online Plus, you can now link multiple transactions (expenses, cheques and bills) to a single purchase order, so you can record receipt / payment of inventory as the stock is received.
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Easily keep track of backordered items
How to use Partial Purchase Orders
First, letβs create a Purchase Order
- Click theΒ +Β symbol and selectΒ Purchase Order
- Fill out the Purchase Order then clickΒ Save and SendΒ (or Save and Close)
Now letβs say when your first order arrives, you receive all 500 units of the Pad folios but only 200 units of the pens.Β Letβs create a Bill to reflect that.
- Click theΒ +Β symbol and selectΒ Bill
- Type in the Suppliers Name and clickΒ AddΒ on the appropriate Purchase Order
3. Update the Quantity then clickΒ Save and Close
Now letβs take a look at that Purchase Order, this can be done by clicking the magnify glass and clicking the Purchase order or Using the search bar to locate it.
Youβll see that your Purchase Order now has two additional columns, theΒ ReceivedΒ column indicates how much stock has been received to date and thenΒ ClosedΒ column will display a tick when all the stock has been received.
How do I keep track of multiple open Purchase Orders?
The Open Purchase Order Detail report has now been updated to provide insights into the status of your Purchase Orders it outlines the Quantity you have received, the stock on backorder and the value of the goods have been received while the Open Balance outlines the value of the goods still to be received.
Weβre excited to release Partial Purchase Orders, We are always looking to improve your experience, so please let us know how you feel about these enhancements.
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