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Elaine C
Level 2

Create template for writing cheque (desktop)

Hi QB community.  Is it possible to create a template to write cheques for vendors I use and pay daily?  ie, I want the accounts to be filled up with say, "Purchases" account, and in the memo column, each row to be filled up with the vendors full name.  Please see my screenshot for illustration.  Thank you!

 

Solved
Best answer September 20, 2021

Accepted Solutions
Jovychris_A
Moderator

Create template for writing cheque (desktop)

Hello. I'll make sure that you'll be able to create cheques quickly, @Elaine C.

 

Currently, the ability to write a cheque template is unavailable in QuickBooks Desktop. I know this could benefit you to fill cheques automatically on a daily basis.

 

In the meantime, I'll be sharing insights on how to create cheques with automated transaction entry. You can click the Memorize option above the check window.

 

Then follow these steps so you can generate it daily with similar details:

  1. Tick the Automate Transaction Entry.
  2. Pick Daily in the How Often drop-down.
  3. Enter Next Date to record the check.
  4. Hit OK.

 

For more information about managing repeating entries, check out this article: Create, edit, or delete memorised transactions.

Also, here is the list of transaction forms that you can create a template: Use and customise form templates.

 

If you have additional concerns or need assistance alike to create recurring transactions. I'm always here to keep helping. Have a great day and more power to your business!

View solution in original post

7 REPLIES 7
Jovychris_A
Moderator

Create template for writing cheque (desktop)

Hello. I'll make sure that you'll be able to create cheques quickly, @Elaine C.

 

Currently, the ability to write a cheque template is unavailable in QuickBooks Desktop. I know this could benefit you to fill cheques automatically on a daily basis.

 

In the meantime, I'll be sharing insights on how to create cheques with automated transaction entry. You can click the Memorize option above the check window.

 

Then follow these steps so you can generate it daily with similar details:

  1. Tick the Automate Transaction Entry.
  2. Pick Daily in the How Often drop-down.
  3. Enter Next Date to record the check.
  4. Hit OK.

 

For more information about managing repeating entries, check out this article: Create, edit, or delete memorised transactions.

Also, here is the list of transaction forms that you can create a template: Use and customise form templates.

 

If you have additional concerns or need assistance alike to create recurring transactions. I'm always here to keep helping. Have a great day and more power to your business!

Elaine C
Level 2

Create template for writing cheque (desktop)

Hi @Jovychris_A  love your detail guide with text and graphic instructions.  It helps!  

 

Can you advise if I can delete a row after I call up the memorized template, after following the steps you recommended?  See screenshot here.  I want to delete the row circled in red if it's not a valid line item for that particular day's cheque.  Thanks in advance. 

 

 

Angelyn_T
Moderator

Create template for writing cheque (desktop)

Thank you for getting back, Elaine. 

 

Yes, you can delete a row from your memorized template. However, please make sure to memorize the transaction again to update the details. I'm here to guide you through the process.

 

  1. Open the template from the Memorized Transaction List.
  2. Remove or delete unnecessary details.
  3. Tap on the Memorize tab.
  4. You can either select Replace to replace the existing template or Add to add a new one.
  5. Follow the on-screen pop-ups to complete the setup.

 

I'm adding this link as your reference about modifying memorized transactions in QuickBooks Desktop: Create, edit, or delete memorised transactions.

 

Aside from memorizing a transaction template, you can also save the current customization settings of your QBDT reports. You can check out this link as your guide: Create, access and modify memorised reports.

 

If you have any other follow-up questions about our memorized template, let me know by adding a comment below. I'm more than happy to help. Keep safe!

Elaine C
Level 2

Create template for writing cheque (desktop)

@Angelyn_T I know about deleting field by field until the entire row is blank after I open the memorized report.  That takes time, and the blank row remains in sight, which is unsightly especially if it is in the middle of rows above and below that remain valid.   What will be useful is if I can, eg, right click and delete the entire line at one go, just like how it's done in excel.  Any advice? Thank you!

JasroV
QuickBooks Team

Create template for writing cheque (desktop)

Thanks for getting back to us for sharing additional details about your concern, Elaine.

 

I understand how important time is in running your business. Currently, the option to delete an entire line in a report by right-click then delete isn't possible. 

 

As a way around, you can look for a third-party app that has the option you need. Just hover to the App Center inside your QuickBooks Desktop (QBDT) and look for an app from there.

 

Furthermore, I've added this link that you can use for reference in case you'll need to access your report outside QBDT: Export reports as Excel workbooks in QuickBooks Desktop.

 

You'll have my attention whenever you need a hand running your reports and transactions. Just leave a reply in this thread and I'll get back to you as soon as possible. Have a good one!

John666
Level 2

Create template for writing cheque (desktop)

 
John666
Level 2

Create template for writing cheque (desktop)

I know this is a bit late, but if you highlight the line you want to remove and then press Ctrl+Delete which removes the entire line.

Ctrl+Insert can also be used for inserting a line wherever required.

Note: This does not work on reports, only in the data entry sections like invoices, bills and cheques etc.

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