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Level 1

How do you enter previous total pay and tax from a p6.

I have received a P6 for an employee who had a second job which they have left.

The P6 shows a previous pay and tax total from the other job.

I cannot seem to see where you enter these figures.

Any assistance would be appreciated

Thank you

QuickBooks Team

How do you enter previous total pay and tax from a p6.

Allow me to share how to enter your employee's previous salary and taxes from the P6 form, @CATHG.


If you haven't run payroll yet, you can only enter the P6 information (or recently signed up for the service). As a workaround, you can use the Opening Balances to enter the details in the meantime. 


Check that the amounts and details in their previous payroll information are valid. You should also consult an accountant to ensure your accounts are accurate and HMRC for tax compliance before proceeding.


To enter the payroll details using the Opening Balances function:

  1. Go to Payroll.
  2. Click the Payroll Settings tab.
  3. Choose Opening Balances under Business Settings.


You can use this page as a reference for entering paycheck balances:  Setting employee opening balances (year to dates) in QuickBooks Online Advanced Payroll.


Future versions may provide the ability to enter past P6 data. For information about our product upgrades, go here: Product Updates.


If you need help managing your books, running reports, keeping track of your income and expenses, or anything else, check out our articles. To access our general support page, please click here. To modify the product, go to "Topics for" and change the product, then choose a topic.


If you have other concerns regarding your payroll service or QuickBooks Online, I'd love to hear them out, so leave a reply here, and I'll get back to you.

Level 1

How do you enter previous total pay and tax from a p6.

Unfortunately a payment has already been made to the employee.

I spoke to our accountant and we cannot use opening balances. 

Unfortunately new employees do not always get their P45's straight away so I forsee this being an ongoing issue.

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