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Level 2

trial balance and profit & loss reports

Hi Community

I hope you can help. My accountant ask me to send him a Trial balance report and a Profit & Loss report, I sent the reports but he came back and said some of the accounts that were on the Trial balance report should be in the Profit & loss report and not the TB.

Is this correct ? if so how do i move them from Trial balance to Profit and loss report ?

Thank you in advance

QuickBooks Team

trial balance and profit & loss reports

It's great that you're seeking clarification on this matter, Jt72. The Trial Balance report and the Profit and Loss report serve different purposes in financial reporting.


A trial balance is a financial report that lists the balances of all general ledger accounts of a company at a certain point in time. It ensures that the total debits equal the total credits, serving as an internal check on the accuracy of the accounting records. 


On the other hand, the Profit and loss report, also known as the Income Statement, summarizes the revenues, costs, and expenses incurred during a specific period. It shows whether a company is making a profit or incurring a loss over that period.


If your accountant has indicated that certain accounts should be in the Profit & Loss report instead of the Trial Balance report, it may involve reviewing the account mapping to ensure that the accounts are correctly categorized as income or expense accounts for the Profit & Loss report.


If you're unsure about which accounts should be included in each report, I suggest consulting with your accountant. Their expertise can ensure that the reports accurately reflect your financial data.


Please don't hesitate to reach out to us if you have further questions about categorizing the account in the Profit and Loss report. I'm here to support you every step of the way. Take care!

Level 2

trial balance and profit & loss reports

Thank you. 
if my accountant does want to change things, is it easy to change the accounts to Profit & Loss or Trial Balance ? 

QuickBooks Team

trial balance and profit & loss reports

Thanks for getting back to this thread, @Jt72.


Your accountant can make some changes to make your reports and records accurate. While it may not be a simple task, their proficiency in financial matters and QuickBooks ensures that the accounts are precisely categorized and presented in the preferred format. Their expertise and experience are essential for making these adjustments thoroughly and efficiently.


I'm also adding this link to help manage your reports in QBO. It offers guidance on customizing your statement and enables you to save it with its current customization settings: 



Keep in touch if you have further questions about handling your financial matters. I'll be around to assist you all the way. Have a good day!

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