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accounts-gapreno
Level 1

Adding employees manually (not using Payroll)?

Hi

We are a Director owned company with the Director being paid as an employee. Our accountant does our payroll each money and then we just transfer the Directors employee amount to personal account. How do we record this expense? I selected Wages but when I look at my Profit and Loss report the Director employee wage isn’t showing. 

Thanks 

Solved
Best answer May 28, 2022

Accepted Solutions
JessT
QuickBooks Team

Adding employees manually (not using Payroll)?

Hi accounts-gapreno!

 

Let's check to see why the payroll transaction you added isn't reported on your Profit and Loss.

 

You said you did a transfer and selected your Wages account, which I assume is an expense type. Can you please clarify this a bit more because we can't actually use an expense account on a Transfer transaction? You can double-check the date of your P&L, too. Make sure it covers the date of the transaction.

 

On the other hand, payroll made outside QuickBooks can be recorded as an expense, cheque, or journal entry, like in the sample below.

 

 

 

I'm just right here to continue helping you. Take care and have a good one!

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3 REPLIES 3
JessT
QuickBooks Team

Adding employees manually (not using Payroll)?

Hi accounts-gapreno!

 

Let's check to see why the payroll transaction you added isn't reported on your Profit and Loss.

 

You said you did a transfer and selected your Wages account, which I assume is an expense type. Can you please clarify this a bit more because we can't actually use an expense account on a Transfer transaction? You can double-check the date of your P&L, too. Make sure it covers the date of the transaction.

 

On the other hand, payroll made outside QuickBooks can be recorded as an expense, cheque, or journal entry, like in the sample below.

 

 

 

I'm just right here to continue helping you. Take care and have a good one!

accounts-gapreno
Level 1

Adding employees manually (not using Payroll)?

Hi, 

 

I created an expense and then chose the category "Wages and salaries control".  I also clicked on VAT "exempt" is that correct? I then transferred this money out of my main business account to my personal account.

emmamiller6
Moderator

Adding employees manually (not using Payroll)?

Hello Accounts-gapreno, Thanks for your reply. That would be fine to record the expense that way. We'd always recommend though confirming with your accountant that they are happy with that as we're not trained accountants.

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