Categorizing Employee Wages

Hello Lex2021, Can you go to banking transactions and then on the line of the expense click the mouse and go to find a match. If the expenses are per employee what you may need to do is edit the journal to show the amount for the wage expense(net wages) in separate lines for each employee and then it will find a match. The alternative would be to exclude the transaction in the banking. There is a way to set up set each employee up as a sub-location of the primary location, and then change the primary location within the employee to the sub-location, in the default chart of accounts within the payroll settings and split by location the payment account, if you have this as your bank account then the payroll journal will show as individual amounts so then in future it will match the bank however that will not go back historically and do that so in those cases it would be editing the journal to individual lines or excluding in banking. We appreciate this is a lot, we can go into more detail on any of this if you would like.

Hi Emma,

Thanks for your reply,

Tried to find a match per transaction line but it wasn't able to match to the journal.
I think the easiest thing for me to do would be to exclude from the banking, am I right in thinking as long as the journal entries are correct our records will be also if I am excluding the transactions?

There are only three of us on payroll currently so fairly easy to keep track of.

Thanks again,

Lex

Thank you for your prompt reply, @Lex2021. Let me address your concern about excluding your bank transactions.

Yes, but make sure that your journal entry is correct to avoid having any challenges with your records.

I included these article to help you on how to:

• Exclude a bank transaction you downloaded into QuickBooks Online.

• Import journal entries in QuickBooks Online.

• Make adjusting journal entries in QuickBooks Online Accountant.

I’m happy to answer your concern about removing your bank transactions to fix your records. If you need further assistance, just hit the "Reply" button. Have a great day!

Hi Emma,

I still cannot find an Expense entry for wages. There is one called "wages and salary control" but this is mis-classifying wage expenses as a current liability. 
Can you please point me to the right category from the drop down menu for wages?
Thank you,
Tom

Did you figure this out Tom?

Been trying to get a straight answer out of Quickbooks, and they don't seem to want to engage.

Hi Tom, are you able to post a screenshot of a full payroll journal (you can cover any personal info and leave the account names showing) so that we can point you in the right direction to categorise the expenses? 

Hi trianglet, thanks for joining this thread - are you using the QB Standard or Advanced version of payroll? 

I'm using standard

Thanks trianglet, do you have a 'wages' account with the detail type 'payroll expenses' listed in your Chart of Accounts?