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Level 3

How do I calculate mileage for expenses?

Using QBOAP and I'm wondering how we can let our employees claim mileage as an expense, as there isn't a calculation for the cost for them.

 

Currently our expenses forms are a spreadsheet, where we have set up the calculation so that they input the number of miles they have done, and the spreadsheet calculates the amount of money owed (at 45p per mile). I can create an expense type called Mileage, but I can't make it calculate the cost. I don't want my users to have to input the cost themselves, as I can foresee issues where they put the number of miles into the price field and instead of claiming say 100 miles at 45p, they put it in as £100.

 

We can't see this in either the Employee Portal, WorkZone app, or Admin level of QBOAP - there must be a way to calculate the mileage for an employee, surely? Can anyone point me at the relevant settings please?

2 REPLIES 2
QuickBooks Team

How do I calculate mileage for expenses?

Hello susanwarren1 👋, Thanks for bringing your query to our attention, You will need to manually do the calculations in the way your doing it now, appreciate your concern as to how an error may happen when you have other users going to do it, you can leave feedback for the product engineers to pick up as this may be something they can implement into the system. To leave feedback go to the gear icon, and feedback. Thanks 

Level 3

How do I calculate mileage for expenses?

Thanks Becky. I have left feedback, and will have to write up our user guides to work around this.