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Helen81
Level 2

How do i mark an employee as deceased

When i run the final pay run for a deceased employee, i can only terminate them which then publishes a P45. What am i doing wrong?
Solved
Best answer February 14, 2022

Accepted Solutions
EmmaM
QuickBooks Team

How do i mark an employee as deceased

Hello Helen81, As there is no separate option for deceased employees what you would need to do is, in the pay run terminate the employee, putting the date they passed away as the leaver date. We've included a link on how to do that in advanced payroll. Any questions let us know.

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5 REPLIES 5
GeorgiaC
QuickBooks Team

How do i mark an employee as deceased

Hi Helen81, thanks for joining the Community - so that we can best guide you on the process for this, can we check whether you're using the Standard or the Advanced payroll plan? 

Helen81
Level 2

How do i mark an employee as deceased

Hi i am using advanced

EmmaM
QuickBooks Team

How do i mark an employee as deceased

Hello Helen81, As there is no separate option for deceased employees what you would need to do is, in the pay run terminate the employee, putting the date they passed away as the leaver date. We've included a link on how to do that in advanced payroll. Any questions let us know.

Helen81
Level 2

How do i mark an employee as deceased

Thanks, the employees family are requesting a P60, but as he is no longer on the payroll i cannot publish one.  Do i send a P45 instead?

emmam6
Moderator

How do i mark an employee as deceased

Hello Community Users, Just wanted to pop in and clarify you would only need to give a P60 to all employees on your payroll who are working for you on the last day of the tax year (5 April) as per the rules on the HMRC website. In this case as the employee passed away mid-year a p60 would not need to be given. To answer the above query a P45 would be the correct documentation to give.

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