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rusti2662
Level 1

I have processed a p45 for an employee, is there a way to reverse this?

 
Solved
Best answer April 22, 2020

Accepted Solutions
GlinetteC
Moderator

I have processed a p45 for an employee, is there a way to reverse this?

Welcome to the Community, rusti2662.

 

We're unable to reverse this an employee being marked as a leaver once you've already submitted the FPS for this pay run to HMRC. However, if it's not yet submitted, we can undo the payroll, remove the leaving date, and then re-run it.

 

To rollback payroll on Paysuite:

 

  1. Go to the Employees menu.
  2. From the Run Payroll drop-down menu, select Payroll Settings.
  3. Select the Pay Calendar tab.
  4. In the Action column, select Rollback from the drop-down menu for the payroll you'd like to roll back.
  5. Select the confirmation checkbox, and then select Confirm and Rollback.

For Standard Payroll:

 

  1. Go to the Employees menu and select Payroll.
  2. In the Payroll History section, select the period.
  3. Select Delete.

For Advanced Payroll:

 

  1. Click on the required pay run in the Pay Runs screen.
  2. Click on Pay Run Actions, then choose Unlock.
  3. In the dialogue that drops down, enter the reason for unlocking the data and click OK.
  4. Edit, update the payroll and then finalise it once again.

Once done, we can re-run the payroll for employees and make your changes.

 

I have here articles you can refer on submitting FPS to HMRC for your reference:

Please let me know if you have any other payroll concerns. I'll be around to help.

View solution in original post

5 REPLIES 5
GlinetteC
Moderator

I have processed a p45 for an employee, is there a way to reverse this?

Welcome to the Community, rusti2662.

 

We're unable to reverse this an employee being marked as a leaver once you've already submitted the FPS for this pay run to HMRC. However, if it's not yet submitted, we can undo the payroll, remove the leaving date, and then re-run it.

 

To rollback payroll on Paysuite:

 

  1. Go to the Employees menu.
  2. From the Run Payroll drop-down menu, select Payroll Settings.
  3. Select the Pay Calendar tab.
  4. In the Action column, select Rollback from the drop-down menu for the payroll you'd like to roll back.
  5. Select the confirmation checkbox, and then select Confirm and Rollback.

For Standard Payroll:

 

  1. Go to the Employees menu and select Payroll.
  2. In the Payroll History section, select the period.
  3. Select Delete.

For Advanced Payroll:

 

  1. Click on the required pay run in the Pay Runs screen.
  2. Click on Pay Run Actions, then choose Unlock.
  3. In the dialogue that drops down, enter the reason for unlocking the data and click OK.
  4. Edit, update the payroll and then finalise it once again.

Once done, we can re-run the payroll for employees and make your changes.

 

I have here articles you can refer on submitting FPS to HMRC for your reference:

Please let me know if you have any other payroll concerns. I'll be around to help.

123145902286499
Level 1

I have processed a p45 for an employee, is there a way to reverse this?

Slightly different scenario

I need to go back into a pay run and mark someone as a leaver and raise their P45.

I can see how to unlock it, but am worried about the FPS update.

How do I resubmit an update of this to FPS. HMRC?

 

Thanks

 

MaryJoyD
Moderator

I have processed a p45 for an employee, is there a way to reverse this?

Hello, @123145902286499

 

You can delete the pay run and then recreate and set the correct figures. Once done, amounts from your FPS to HMRC will be updated.

 

Since you've already unlocked it, you can now proceed and delete the Pay Run: 

  1. Go to that pay period.
  2. Click the red Delete Pay Run button.
  3. In the dialogue that drops down, confirm by clicking the blue delete button.

Check this article for more information: Delete a Pay Run in QuickBooks Online Advanced Payroll

 

Let me know if there's anything that you need. I'm always here to assist. 

123145902286499
Level 1

I have processed a p45 for an employee, is there a way to reverse this?

Hi there

 

I am yet to actually unlock.

 

If I did unlock, it sounds rather extreme to delete the pay run, that would mean having to enter all my data again in a new pay run, when all I want to do is mark three people as leavers, I don't want to change anything else.  It took me ages to get my head around this new update.

 

Can I unlock, then mark them as leavers then re-submit my status to include these leavers on my FPS to HMRC.?

 

Thanks, Amanda

 

ShiellaGraceA
QuickBooks Team

I have processed a p45 for an employee, is there a way to reverse this?

Hello @123145902286499,

 

You'll want to contact our Payroll Support. They can assist you with the unlocking process in a secure environment.

 

Here's how to reach out:

  1. Go to (?) Help, then Contact Us.
  2. Type a brief description of your case, then Let's talk.
  3. Select Start a chat.

I've also added our page about employees and payroll for your reference.

 

Please comment anytime if you have other questions or concerns. The Community is always here to lend a hand. Have a wonderful weekend. Take care.

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