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Level 1

Non-resident employee


How to setup a non-resident employee in Paysuite?


QuickBooks Team

Non-resident employee

Welcome aboard in the Online Community, Foremost.

Helping out with entering a non-resident employee in PaySuite is my priority.

The process is as easy as 1,2,3. Let me show you how:


  1. Go to Employees on the left panel.
  2. Click on the New Employee tab.
  3. In the Personal Details section, enter the employee’s information.
  4. In the Employment Details section, fill in the fields.
  5. In the Address Details section, select the radio-button for Foreign address.
  6. Enter the employee’s address in the field box.
  7. Click on Continue.
  8. Enter the worker’s Tax Details, Payment Details, and wage information.
  9. Select Continue.  
  10. Enter the Taxable Code.
  11. Click on Save.

After following these steps, you should see the employee added to your payroll. I'm attaching a link with detailed instructions on how to add an employee: Add, update an employee record.


If you have additional questions about entering employee information, reach out to me by mentioning my name. I'll jump right back in to answer them. Wishing you continued success.


Level 1

Non-resident employee


Thank you for your reply.

I will only employ non-UK resident who will work in other countries, so I am not registered in PAYE and there is no need to apply to HMRC to pay such employees without PAYE 

As non UK resident employees, there is no tax details and no taxable code. They will be paid on a gross basis.

It is different than a UK employee working abroad.

How should I do it?

Thank you.


QuickBooks Team

Non-resident employee

Thanks for joining us here in the Community, @Telecompta.

I’m happy to point you in the right direction on how to enter a non-UK resident employee.

Based on the details provided, enter the employee as a supplier, then create an expense to pay them. Before proceeding, make sure to turn the Multi-currency feature first so you can add and pay your contractor using a different currency.

This feature is only available in the Essentials and Plus version. Let me walk you through the process.

To turn on the Multi-Currency:


  1. Go to the Gear icon at the top.
  2. Under Your Company, choose Account and Settings.
  3. Click the Advanced tab on the left panel.
  4. Click on the Pencil icon for Currency, then choose your Home Currency.
  5. Select the Multicurrency box to turn the feature on, then choose Save.
  6. Click on Done.

Here's an article with detailed information about this feature: Multi-currency.

To add a supplier:


  1. Go to Expenses on the left panel, then select Suppliers.
  2. Click on the Add a supplier tab.
  3. In the Supplier Information window, enter the name.
  4. Input the address in the Address section.
  5. Fill in the necessary fields.
  6. Click on Save.

I've attached screenshots on how it looks like following these steps:


supplier.pngsupplier 2.png

supplier 2.png

There you go. You should now be able to track your non-UK supplier.

If you have any follow-up questions or concerns, please let me know by leaving a comment. I’ll be ready to lend a helping hand. Have a great rest of your day.     


Level 1

Non-resident employee



Thank you for your reply, but I don't think that's the right process.

This non-UK resident has an employment contract, so he should appear in our Payroll. It is not a freelance. It should be paid via Payroll as instructed by HMRC, and not as a supplier.

QBO team told me that I can only do that in Paysuite, not in QBOP.

Thank you.


Level 1

Non-resident employee


I found how to setup the non-UK Employee who has never been a UK resident.

You just need to put NT in Tax code and X - no NI in NI code Letter.

And you will have your payslip with only gross salary.

The employee is responsible to pay his tax return in his country.



Non-resident employee

Greetings, Telecompta,


Thank you for your reply and for sharing the information that our QBO Team provided. 


For you to be guided properly in entering a non-UK resident employee into your QuickBooks Online account, I'd recommend to reach out to Paysuitefor further assistance. 


As always, feel free to visit us again if there's anything else you need help with concerning your QuickBooks Online account. I'm always here to help. Have a great day!

Level 1

Non-resident employee

Hi there

I'm trying to change the status of a resident uk employee to non resident. I have received NT codes for the employees.  They do not have to pay NI either.  So I enter NT code. I enter X for NI but the system doesn't allow me to process them on payroll. It says update info or complete info. on the employees.  It works if I leave them paying NI but they don't have to so I'm not sure where to go with it?? Any suggestions? Thank you

QuickBooks Team

Non-resident employee

Hello Mrsslacko, thanks for posting on this thread, in order to help you with your issue can we ask which payroll it is you are using in Quickbooks is it Advanced Payroll or Standard payroll?

Level 1

Non-resident employee

It is standard.

QuickBooks Team

Non-resident employee

Thanks for getting back to us and clearing things up, @mrsslacko.


Let's work together and get to the bottom of this. Have you tried the solution shared by Telecompta in entering X - no NI in the NI code letter? If not, I recommend entering it to get around this issue.


If you have and the issue persists, I suggest contacting our Payroll team. There, one of our live agents can look into your account and check the setup of your employee payroll. They can also provide you with steps in fixing the issue. Here's how to contact them.


  1. Go to the Help (?) menu in your QuickBooks Online (QBO) account.
  2. Select the Payroll button.
  3. Type in Chat from the Type Something field and click Enter
  4. Select Contact a human.
  5. Click Live chat or Call me back.
  6. Enter your question then select Continue.


You can also check this article for more details: Contact Payroll Support.


Once everything is all set, you can now run your payroll whenever you're ready. Please feel free to check out this resource for your reference: How to run payroll in QuickBooks Online Standard Payroll.


You're always welcome in the Community space whenever you need assistance with your payroll and QBO. Stay safe and have a good one!

Level 1

Non-resident employee

Hello Quickbooks team,

I am facing the same problem - would appreciate some clarification here.

I am a non-resident director of the company (never been a UK resident, therefore no tax code),
1/ should I proceed with what was suggested in this thread and add NT as my tax code?
2/ What should I input as the NI letter?

QuickBooks Team

Non-resident employee

Hello DaniaIN, 


Welcome to the Community page, 


If you are unsure what to enter in the boxes we would advise you speak to an accountant who would be able to advise on what to enter in there. 


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