Paying Employees (timesheet) in internet banking via QBO or QBDT is possible as it’s in the US version?

JCT1 · ‎February 27, 2021

Hi everyone. I have QB Essential, Advanced Payroll, QBT, and PensionSync.
My employees get paid by timesheet, and so far I’m happy with QB, I might even set up timesheet import to pay run successfully, but I only will able to find that out in the next pay run.

My question is, can I pay the employees weekly wages calculated by timesheet via QBPR, QBO or QBDT using the company bank account that been set up as payment setup? Likewise in the US version? If not yet, will it be available anytime soon and when if yes?
My QB pack cost me quite a lot of £ and I expect it to help me run my business as fluently as possible.
At the moment I’m about 70% happy with the app.

So, if it is possible in the UK version to pay the employee wages from Quickbooks, than how to set that up?

Thank you

RenjolynC · ‎February 28, 2021

I have just the steps to help you, JCT1.

In the UK version of QuickBook, it's possible to pay employees through BACS. You can set it up by following these steps:

Go to Payroll > Payroll Settings > Payment Settings.
Click Add to set up a bank account you'll use to pay your employees.
- File Format (either standard BACS format or bank-specific)
- Sort Code
- Account Number
- Account Name
- Submission Reference (description of the payroll payment appears on your employee’s bank statement)
- Service User Number (SUN)
Hit Save.

Here's a sample screenshot for a visual guide:

You can read this article for more details: Set up payment file settings in QuickBooks Online Advanced Payroll

Please don't hesitate to get in touch with me here if you have any additional questions or other concerns. I'll be around to help you out again.

View solution in original post

RenjolynC · ‎February 28, 2021

I have just the steps to help you, JCT1.

In the UK version of QuickBook, it's possible to pay employees through BACS. You can set it up by following these steps:

Go to Payroll > Payroll Settings > Payment Settings.
Click Add to set up a bank account you'll use to pay your employees.
- File Format (either standard BACS format or bank-specific)
- Sort Code
- Account Number
- Account Name
- Submission Reference (description of the payroll payment appears on your employee’s bank statement)
- Service User Number (SUN)
Hit Save.

Here's a sample screenshot for a visual guide:

You can read this article for more details: Set up payment file settings in QuickBooks Online Advanced Payroll

Please don't hesitate to get in touch with me here if you have any additional questions or other concerns. I'll be around to help you out again.

JCT1 · ‎February 28, 2021

We don't have BACS yet, and I just started learning about what BACS is

IamjuViel · ‎March 01, 2021

Hello there, @JCT1.

Let me share additional inform about BACS and how QuickBooks handles it.

BACS is a popular electronic payment schemes in sending and receiving payments. It's responsible for the two of the most popular payment methods used by businesses:

Direct Credit
Direct Debit

Just a heads-up, the ability to register and set up Bacs within QuickBooks is not available. You'd want to access the BACS website and manually set it up through your online banking website. You can visit the following sites as additional references about BACS:

Always feel free to leave a comment below if you have other questions or concerns. I'm always here to help.

k1s1 · ‎May 01, 2025

What's the "Service User Number"?

ChristineJoieR · ‎May 01, 2025

I'm delighted to provide insights into what a Service User Number (SUN) is and its importance in financial transactions, k1s1.

The Service User Number (SUN) is a unique six-digit code assigned to each company that intends to collect money via Direct Debit. It is used in the UK for Direct Debit transactions facilitated through the Bankers’ Automated Clearing Services (BACS) payment system.

Having a Service User Number (SUN) is essential as it secures the processing of Direct Debits through the banking system and ensures accurate linking of transactions with the initiating party.

Moreover, I'll share this article that will provide step-by-step instructions on setting up payment for your employees electronically: Set up payment file settings in QuickBooks Advanced Payroll. This ensures your payments are processed securely enhancing overall financial management.

After successful payment setup, you can create a new pay run for your employees by visiting this page: Create and finalise a pay run in QuickBooks Online Advanced and Bureau Payroll.

Thank you for allowing me to assist you with this direct debit concern QuickBooks Online Payroll. Should you have more questions or need further clarification, please do not hesitate to reach out.

k1s1 · ‎May 02, 2025

Thanks for your reply.

The Service User Number (SUN) is a unique six-digit code assigned to each company

..."assigned..." by who?

KayePe · ‎May 02, 2025

Thanks for returning to the discussion, @k1s1. Let me clarify who assigns the Service User Number (SUN) six-digit code.

The Service User Number (SUN) is assigned by BACS to companies that plan to collect payments using Direct Debit. BACS manages UK automated payment systems, including Direct Debit and BACS Direct Credit, ensuring that companies meet essential regulations before being issued a SUN. You can read this article to learn more about BACS: Pay your Self Assessment tax bill.

In QuickBooks Online, you can run reports based on the specific data you need to manage your business. For a helpful guide on generating reports in QBO, check out this resource: Run a report in QuickBooks Online.

Should you need further assistance or have more questions about BACS, SUN, or navigating QBO reports, please don’t hesitate to reach out again, @k1s1. We are here to ensure you have all the support you need for your business to thrive. Wishing you continued success in all your endeavors.

Topics

Training

Community

Resources

Paying Employees (timesheet) in internet banking via QBO or QBDT is possible as it’s in the US version?