CIS Sub contractors Expenses or Bills?

Claire76 · ‎September 17, 2020

Hi All - which is the best way to process your CIS Sub Contractors - which are labour only. I have been using expenses but it feels wrong, should I be selecting bills? Thanks in advance

jamespaul · ‎September 17, 2020

Hello, Claire.

I'd be glad to clear things up between a bill and an expense when dealing with CIS subcontractors.

It depends on what happened in real life. If you paid your subcontractors on the spot, then you would want to use an expense (or cheque). If they handed you a bill to pay at a later date, then you would want to create a Bill instead. Both transaction forms will use your subcontractor's rates to calculate the CIS deduction.

More details about handing CIS can be found here: CIS in QuickBooks Online.

This article further explains the difference between bills and expenses: What is the difference between bills, cheques, and expenses?.

Do you have other supplier-related tasks in QuickBooks Online? You can browse our Expense and supplier topics and look for an article to guide you.

Happy to be of service again if you have questions or concerns with QuickBooks Online or your suppliers. Reply here and I'll help you out again.

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jamespaul · ‎September 17, 2020

Hello, Claire.

I'd be glad to clear things up between a bill and an expense when dealing with CIS subcontractors.

It depends on what happened in real life. If you paid your subcontractors on the spot, then you would want to use an expense (or cheque). If they handed you a bill to pay at a later date, then you would want to create a Bill instead. Both transaction forms will use your subcontractor's rates to calculate the CIS deduction.

More details about handing CIS can be found here: CIS in QuickBooks Online.

This article further explains the difference between bills and expenses: What is the difference between bills, cheques, and expenses?.

Do you have other supplier-related tasks in QuickBooks Online? You can browse our Expense and supplier topics and look for an article to guide you.

Happy to be of service again if you have questions or concerns with QuickBooks Online or your suppliers. Reply here and I'll help you out again.

Claire76 · ‎September 24, 2020

Thank you for your advice.

I have now paid them as Bills as they submit their hours and I pay them the following week. However with expenses i was able to print confirmation to send this to them but I am now struggling to print/download/email them a remittance to confirm what I have processed and payment. Do you know if this is possible please? Thanks

ShiellaGraceA · ‎September 24, 2020

Thanks for getting back to us, @Claire76.

I can share with you the steps on how to print or email the list of bills and applied payments to your sub-contractor. Let's go to your report to see it.

Go to the Reports tab, then type "Bills and Applied Payments" in the Find report by name field.
Change the Report period. Then, click then Customize button.
Tick the Filter drop-down, then choose the Supplier (sub-contractor).
Pick Run report.

After pulling up the report, you can either print or email it to your sub-contractor. Just hit the Printer or Email icon in the report.

If you need help with other supplier tasks, click this link to go to our general expense and suppliers topics with articles.

Please let me know if you have other questions or concerns. I'm happy to answer them for you. Cheers!

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CIS Sub contractors Expenses or Bills?