How do I remove "Leaver" employees from my employee list

Bluebell · ‎November 26, 2019

Hi,
I have 2 employees that have left my business and were marked as "leavers" accordingly. However, time has passed and the employees are still showing in my "Employee" list screen.

How do I remove or hide them please?

(using QuickBooks Online Essentials)

JamesC · ‎November 26, 2019

Hi Bluebell,

The only option will be to delete them, however you'd need to ensure that you have retained copies of their payslips and everything from the documents tab as you need to retain this information for 6 years under HMRC guidelines.

They cannot be hidden therefore To delete them, enter the employees list, click on their name and then actions - Delete to completely remove them off the list.

It's worthwhile me adding that once deleted - they cannot be recovered.

View solution in original post

JamesC · ‎November 26, 2019

Hello Bluebell,

Thank you for your message. Do you know which version of our payroll software you are using?

We have three, and I'd like to tailor our answer according to the payroll version you use.

If you're unsure, Click on Employees - let us know if you see "Payroll and Employees" at the top of the screen, "Powered by Paysuite" or neither of these options i'll be able to identify which you are on.

Bluebell · ‎November 26, 2019

Hi, When I click on Employees I have both Payroll and Employees tabs.

Many thanks

JamesC · ‎November 26, 2019

Hi Bluebell,

The only option will be to delete them, however you'd need to ensure that you have retained copies of their payslips and everything from the documents tab as you need to retain this information for 6 years under HMRC guidelines.

They cannot be hidden therefore To delete them, enter the employees list, click on their name and then actions - Delete to completely remove them off the list.

It's worthwhile me adding that once deleted - they cannot be recovered.

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How do I remove "Leaver" employees from my employee list