Is it possible to stop payroll for 1 month then restart it later?

Gary090118 · ‎February 20, 2022

Hi, I run a small company and am the only employee/director. I have been paying myself a small salary for the last 3 months but now the business is not doing so well and there are not enough funds available to run payroll for this month.

I would like to cancel or edit my payroll until business picks up again, most likely this will be for just one month, I've tried to edit my pay schedule and push it back a month but Quickbooks does not allow me to do this since I've already completed payroll at least once so how can I get around this.

If I mark myself as a leaver will this cancel the payroll and will I be able to reverse this when more funds become available? Thanks.

AileneA · ‎February 21, 2022

Hwy there, Gary090118.

Yes, that is correct. You just have to exclude yourself from the pay run and ensure to turn off the automatic submission in the payroll settings for the employee you don't pay.

You can refer to Giovann_G's steps above on how to toggle from running payroll. For more details, check out this article: Submit EPS to HMRC for no employees paid in QuickBooks Standard Payroll.

Also, editing the date of a processed payroll is done by our Payroll Correction Team. That being said, you'll want to give us a quick call so we can pull up your account in a safe environment and modify the paycheck for you. Here's how to connect with us:

Go to the Help icon.
Select Talk to a human from the Here are some ways to get started section.
Enter "Talk to a human" again in the search bar.
Choose I still need a human, then click Get help from a human or Contact us.
Choose Get a callback or Send a message to start a conversation.

If you need to edit the approved manual check, you'll have to delete and recreate it. See this article: Recreate the paycheck.

In addition, here's an article that you can read to help manage and track your employee and payroll expenses in QuickBooks: Run payroll reports.

Don't hesitate to visit the Community again if you need further assistance in handling your other payroll transactions. We're open here 24/7 and always ready to back you up. Stay safe!

View solution in original post

Giovann_G · ‎February 20, 2022

Hello, Gary090118.

Yes, it's possible. You can cancel your payroll subscription and resubscribe once you're ready. I'll show you how.

Go to the Cogwheel or Gear icon.
Click Account and settings.
Select Billing & subscription tab.
Look for your payroll subscription, then cancel it.

Also, you don't need to change the status of your employee. If you did not pay any employees in a tax month, you still need to run payroll and submit an EPS (Employer Payment Summary) to HMRC for no employees paid. Before doing so, please ensure to turn off the automatic submission in the payroll settings for the employee you don't pay.

Here's how:

Go to Payroll.
Run payroll for the current tax period.
Use the toggle to remove the employees from the pay run.
If you have QuickBooks Online Advanced Payroll checkmark the Create pay run with empty pays.
Save and view draft, then Confirm and submit.

Check out the following articles below for more insights:

If you mark yourself as a leaver, you'll need to run P45. This means that you need to run the final payroll for yourself. We'll need to avoid this since you're not leaving your company and this won't work since you've mentioned you don't have enough funds.

In addition, you can also run a specific report before canceling your payroll subscription. This ensures you have a copy of all of your payroll data. View reports in QuickBooks Online Standard Payroll.

You're always welcome to post your reply if you have further questions about managing your payroll subscription. I'll be here to help you.

Gary090118 · ‎February 20, 2022

Hi, Giovann_G thanks for getting back to me.

So if I understand this correctly, I don't actually have to cancel payroll. I can just run payroll and exclude myself from it which will produce an EPS. Then next month I can run payroll and actually pay myself again when there are more funds available?

I would like to avoid cancelling the subscription if possible. I would also like to change the date of the payroll but it doesn't seem to let me do that anymore. Thanks.

AileneA · ‎February 21, 2022

Hwy there, Gary090118.

Yes, that is correct. You just have to exclude yourself from the pay run and ensure to turn off the automatic submission in the payroll settings for the employee you don't pay.

You can refer to Giovann_G's steps above on how to toggle from running payroll. For more details, check out this article: Submit EPS to HMRC for no employees paid in QuickBooks Standard Payroll.

Also, editing the date of a processed payroll is done by our Payroll Correction Team. That being said, you'll want to give us a quick call so we can pull up your account in a safe environment and modify the paycheck for you. Here's how to connect with us:

Go to the Help icon.
Select Talk to a human from the Here are some ways to get started section.
Enter "Talk to a human" again in the search bar.
Choose I still need a human, then click Get help from a human or Contact us.
Choose Get a callback or Send a message to start a conversation.

If you need to edit the approved manual check, you'll have to delete and recreate it. See this article: Recreate the paycheck.

In addition, here's an article that you can read to help manage and track your employee and payroll expenses in QuickBooks: Run payroll reports.

Don't hesitate to visit the Community again if you need further assistance in handling your other payroll transactions. We're open here 24/7 and always ready to back you up. Stay safe!

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Is it possible to stop payroll for 1 month then restart it later?