Received P6 Tax Code Notice from HMRC for Employee that's left

Hello WelshCountryMum, Thanks for posting on the Community page, If the tax code was changed during a period they were employed in, you would need to change it, if it was on the system and still active you need to change it and make sure that you roll back do the changed then roll it forward again and make sure to terminate the employee as a leaver. 

Thanks for your reply.

Their tax code (copied from their previous employer P45) wasn't changed whilst in our Employment of 13 months, and the P6 effective date (25/01/23) is after they were terminated (23/12/22) as an Employee leaver on QBO. 

I tried to speak to HMRC but they were unable to comment regarding an Employee's tax code even when on a P6!?

I'm unsure why HMRC have issued the P6 to us and not the new Employer...would that be the usual senario?

As they've sent it twice I just wanted to make sure I'm ok to ignore, and not update it in QBO.

Thanks again for any insight.

I appreciate your patience while dealing with this confusion about the tax code, @Welsh. I'll share some clarification about the forms provided by HMRS.

A P6 form may also be used to refer to a tax code notice. If you get an employee's new tax code after the deadline for the current tax year, you should use it the following year. Previous the meaning of the letters. Next for the new tax year, updating.

Employers receive a P6 from HMRC that contains information on an employee's tax code, prior earnings, and taxes. The employee's tax code must be verified or modified before you enter any prior pay and taxes, if applicable.

Employers receive a P9 from HMRC that contains information about an employee's tax code.

You'll want to reach out to HMRC again for further explanation about this. They'll be able to address any follow-up questions you may have.

If you have any other concerns apart from tax codes in QuickBooks Online, feel free to comment below. I'm always ready to provide answers.

Hi @WelshCountryMum 

The fact that HMRC is sending you anything related to this employee would suggest they think he/she/they is still employed by you.

I don't use QB Payroll but the first thing I would check is that the employee leaving date has been entered correctly.  You mention 23/12/22 - I would look very closely to make sure this hasn't been switched around - 22/12/23 perhaps?

Next, are you able to view the actual xml files that QBO Payroll sends to HMRC?

This is probably all in the background & may not be directly visible but the payroll software I use does allow you to view the transmissions to check what's been sent.

If you're still on good terms with the employee, you should ask them to check with HMRC.  The incentive being that their tax code will be wrong if HMRC thinks they have two jobs.

Hope this helps