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Community Contributor *

How do I add cash payments into quick books

I have created an invoice where the customer paid cash and as so it’s not in my bank account so it does not show on my income.

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Best answer 04-09-2019

Accepted Solutions
QuickBooks Team

Re: How do I add cash payments into quick books

Hello,

 

When adding a transaction, you will have an option to select which account this is under - under the Accounts tab the top of the list. Here you will have an option for a cash account.

 

Thanks,

 

Talia

19 REPLIES 19
Moderator

Re: How do I add cash payments into quick books

Since you've already received the invoice payment in cash, we'll need to mark the invoice as paid in QuickBooks Self-Employed, Billthespark.

  1. Click Invoices on the left menu.
  2. Look for the invoice and click Mark as paid.

Then, we'll need to record the amount manually to your account:

  1. Select Transaction on the left menu and click the Add transaction button.
  2. Enter the transaction details (DATE, TRANSACTION, AMOUNT, and CATEGORY).
  3. Click Save.

Let me know if you have more questions about paying invoice. Have a great day!

 

Community Contributor *

Re: How do I add cash payments into quick books

Hi thanks for your reply. But how do I add cash payment in quick books.

QuickBooks Team

Re: How do I add cash payments into quick books

Hey,

 

When you are on the Receive Payment, you select your Cash Account or petty cash in the Deposit To field.

 

If you have not set up the cash account, then you do this using the Add New button, when selecting your account or when in the Chart of Accounts section

 

Thanks,

Community Contributor *

Re: How do I add cash payments into quick books

Hi sorry if I’m not getting it . But where do you add The cash account as I can’t find it anywhere. If I try to add in accounts all I get are bank accounts.

Community Contributor *

Re: How do I add cash payments into quick books

Is there a video tutorial 

QuickBooks Team

Re: How do I add cash payments into quick books

Hello,

 

When adding a transaction, you will have an option to select which account this is under - under the Accounts tab the top of the list. Here you will have an option for a cash account.

 

Thanks,

 

Talia

Established Member

Re: How do I add cash payments into quick books

Did you find out how to do this?

I'm in the same boat as you, the options suggested were not available...

 

Thanks

Moderator

Re: How do I add cash payments into quick books

Hi Jack Munro,

 

Let me help share information on how to record cash payments.

 

If you are using QuickBooks Self-Employed, manually added transactions automatically recorded to Cash account.

 

To record cash payment of your invoices, here's what you'll need to do:

  1. Click Transactions in the left navigation menu.
  2. Click Add Transaction button in the upper right hand.
  3. Enter Date, Transaction Description, Amount, and select a category.
  4. Click Save.

For additional reference, you can check this article: Add a new transaction in QuickBooks Self-Employed.

 

That's it! However, if you mean something else, please let me know and provide more details. I'm always here to help. Have a great day!

Experienced Member

Re: How do I add cash payments into quick books

Hi

 

I am just setting up, having used xero last year. I have added the business account but is there a way of adding a cash account too as we sometimes get paid in cash and also sometimes use cash or our personal account to buy parts?

QuickBooks Team

Re: How do I add cash payments into quick books

Hi there, dkdfields.

 

There's a way of adding a cash account in QuickBooks Online. Here's how:

 

  1. Open your Chart of Accounts, then click New in the upper-right hand corner.
  2. Select Cash at bank and in hand in the Account Type.
  3. Click the drop-down for Detail Type and select Cash on hand.
  4. Enter all other details such as the name of the account and opening balance.
  5. Click Save and Close.

Let me know if you need anything else. I'll be around to help you again.  

Experienced Member

Re: How do I add cash payments into quick books

Is this for Quick Books Self Employed? I cant find chart of accounts?

 

Community Contributor *

Re: How do I add cash payments into quick books

Hi

 

if you use the online version on the transactions page click on account: All and in the drop down there’s your bank and cash.

click on cash and your done.

Experienced Member

Re: How do I add cash payments into quick books

we have paid cash for fuel oils and services how do i add to quickbooks

Experienced Member

Re: How do I add cash payments into quick books

but how do you enter cash payment in quickbooks

Experienced Member

Re: How do I add cash payments into quick books

we have paid cash for fuel oils and services how do i add to quickbooks

Moderator

Re: How do I add cash payments into quick books

Thanks for joining the thread, vickis chicks,

 

Let me get the help you need in adding your expenses in QuickBooks Self-Employed.

 

To record cash payment for fuel oils and services, here's what you'll need to do:

  1. Click Transactions in the left navigation menu.
  2. Click Add Transaction button in the upper right hand.
  3. Enter Date, Transaction Description, Amount, and select a category.
  4. Click Save.

To help you in categorising your transactions, here's an article that you can check: About SA103F Categories.

 

If there's anything else that you need help with, please let me know. I'm always here to answer it for you. Have a great day!

Community Contributor *

Re: How do I add cash payments into quick books

Hi

 

go to transactions then click the plus icon, then add expense manually. And your done.

Established Member

Re: How do I add cash payments into quick books

i am talking about invoices paid by cash or e transfer how do i enter that on my invoice ?

Moderator

Re: How do I add cash payments into quick books

Thanks for joining the thread sneligan. I can share with you some information on how to add invoice cash payment.

 

In QuickBooks Self-Employed, the Invoices and Transactions page isn't linked with each other. Thus, whenever you're creating an invoice, it won't affect your Schedule C since only the data of your transactions are just the basis.

 

If you'd want to include the invoice payment as income, you can manually enter it into the system if you're bank account isn't connected.

 

To enter invoice cash payment, here's how:

  1. Click Transactions in the left navigation menu.
  2. Click Add Transaction button in the upper right hand.
  3. Enter Date, Transaction Description, Amount, and select a category.
  4. Click Save.

To give you more of an idea about this process, you can check this great resource: Manually add transactions in QuickBooks Self-Employed.

 

For additional reference, you may find below articles helpful in the future:

If you have any additional questions, feel free to visit us again. I'm always here to answer any questions you may have.