Can I record mileage against projects? Client works at customer sites and staff travel in company vans

bill147 · ‎October 09, 2021

Just for clarification the client meets all fuel, maintenance and vehicle fixed costs, and doesn't pay mileage to employees. However client does charge out mileage on certain projects and it would be nice to be able to recover the associated costs at an appropriate rate.

JonpriL · ‎October 09, 2021

Let me help share information about recording mileage for projects, @bill147.

As of the moment, there isn't an integrated way to select a name of the project while recording your mileage. But you can manually record the corresponding trip and enter the mileage amount in a transaction to charge the client on the project.

I'm adding this article to learn more about how you can record and track mileage: How to Track Mileage in QuickBooks Online?

You also consider reading through this reference that'll guide you on what to do if you have problems tracking your work trips: Fix Mileage Tracking Issues in the QuickBooks Online Mobile App.

If there's anything else that I can help you with aside from recording a mileage, please let me know in the comments using the Reply button below. Take care and stay safe!

View solution in original post

JonpriL · ‎October 09, 2021

Let me help share information about recording mileage for projects, @bill147.

As of the moment, there isn't an integrated way to select a name of the project while recording your mileage. But you can manually record the corresponding trip and enter the mileage amount in a transaction to charge the client on the project.

I'm adding this article to learn more about how you can record and track mileage: How to Track Mileage in QuickBooks Online?

You also consider reading through this reference that'll guide you on what to do if you have problems tracking your work trips: Fix Mileage Tracking Issues in the QuickBooks Online Mobile App.

If there's anything else that I can help you with aside from recording a mileage, please let me know in the comments using the Reply button below. Take care and stay safe!

bill147 · ‎October 11, 2021

Thank you for getting back to me on this query. I think it would be very useful to extend the functionality to enable the costs associated with centrally-funded company vehicles (as opposed to mileage expense reimbursed to employees) to be allocated to projects, and displayed on the project dashboard. This would work in a similar way as posting a timesheet with a cost per hour - the company would have its own calculated "cost per mile" and the mileage could be entered up more or less at the same time as the weekly timesheet. I'd hope that this would not be too much of a challenge for the developers. I don't want to recommend that the client adds mileage as an expense as we would be then creating accounting entries to eliminate duplication when all the fuel bills and other expenses are accounted for. Happy to talk about this further.

Ashleigh1 · ‎October 11, 2021

Hello Bill147, thanks for coming back to us, we have passed this information on as feedback to the developers on your behalf.

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Can I record mileage against projects? Client works at customer sites and staff travel in company vans