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Level 1

starting over to make everything go smoother

We have ran desktop quickbooks since 2011 for our retail store.  It has been a huge learning process for my mother and me as we didn't really know all the ends and outs of the program when we were setting it up.    The numbers that we have are a mess and really don't show accurately in both the quickbooks and quickbooks financial software and I am wondering has anyone ever made a new company file, in orders to set it up inventory mostly quickly and accurately using the import tool which wasn't available back then, while saving the old company file on a database for references if needed?  It seems that is the best way to make our costs and margins as well as inventory read out accurately.  Please any insight is appreciated greatly.

Thank you

QuickBooks Team

starting over to make everything go smoother

 Hi there, @gardenconnection.


Thank you for reaching out to us here on the Community page. I can definitely help you with your inventory in QuickBooks Desktop.


If you want a fresh start, then yes, you can create a new company file and import your inventories or items by preparing an Intuit Interchange Format (IIF) file.


First, export the file from the old company:


  1. Open the file as an admin.
  2. Go to the File menu and select Switch to Single-user Mode.
  3. Once done, select Utilities from the File menu.
  4. Tap Export, then choose Export IIF Files or Lists to IIF Files.
  5. Choose the list/s you want to export, then hit OK.
  6. From the Save in drop-down menu, select the location you want to save the IIF. For example, your Windows desktop.
  7. Enter a name in the File name field and select Save.
  8. Tap OK.

After that, import the exported list to the new company file:


  1. Select Utilities from the File menu, then click on Import.
  2. Choose IIF Files.
  3. Tap on the Import IIF tab, then choose the file you want to import.
  4. Follow the on-screen pop-ups to complete the process.

For additional guides about exporting/importing lists to QuickBooks, I recommend checking out these links:


Also, here are some of our help articles which you can read more about inventory:


If you need additional help, please let me know by adding a comment below. I'll get back to you as quickly as I can. Thanks for coming, wishing you a Merry Christmas!

Fiat Lux - ASIA
Level 15

starting over to make everything go smoother


If you are not familiar with IIF feature, you may utilize one of these migration tools to create a new company file.



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