We've got some details to share on how Project features work in QuickBooks Online (QBO), Rebecca.
The option to add an opening balance from an income code to a project is unavailable in QBO. We'll need to create a new transaction like an invoice or bill and assign it to the project to track income and expenses. This will create a balance for the customer or vendor. Here's how to add new transactions:
- Go to Projects.
- Find and select the project you want to add a transaction to.
- From the Add to project ▼ dropdown, choose the type of transaction you want to add.
- Enter the details for the transaction like you normally would.
- Press Save and close.
You can check out this article for more details: Create and manage projects in QuickBooks Online and Accountant. If you need to enter opening balances, then we can create a journal entry.
Once done, run the Project Profitability report to see the transactions under a specific project and this includes journal entries. Here's how:
- Go to the Projects tab.
- Locate and click on the project.
- Pick the Project Reports portion.
- Tap View on the Project profitability section.
- Click a specific amount from the report.
- From the Profit and Loss Detail report, you can see the Journal Entry.

Moreover, you can check out this article for more details about using project reports: Track hourly labour costs and profitability by project in QuickBooks Online.
If you ever come across any more concerns or ideas regarding projects or any QuickBooks-related, you're always welcome to reach out. We'll be here to help you and address any questions you may have.