How can I change where payroll is posted to?

LizB6 · ‎June 23, 2020

My accountant is in the process of doing my annual accounts, but it appears that payroll is totally inconsistent from month to month as to where it is posting to. Can anyone suggest how we can change the posting settings so that it goes to the right place

Thanks

GeorgiaC · ‎June 23, 2020

Thanks for the explanation, LizB6.

In the Standard payroll the only account which can be customised on the payroll journal is the net pay account, you can view or edit which account you currently have this set to by going to the Cog Wheel > Account and Settings > Payroll > Journal Mapping. This will post as a credit on the journal.

The gross pay will post to the Payroll Expenses:Wages account as a debit on the journal, as will the Payroll Expenses:Taxes.

Please get back to us below if you have any questions on this!

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GeorgiaC · ‎June 23, 2020

HI LizB6 :waving_hand:

Thanks for joining us here on the Community.

So that we can help with your query, can I check whether you are using the Standard or the Advanced payroll?

One way to check if you're unsure is to select the 'Employees' tab on the left-hand menu, this will then show two seperate tabs for 'employees' and 'payroll' if you are using the Standard version.

LizB6 · ‎June 23, 2020

It looks like I am using the standard version

Ashleigh1 · ‎June 23, 2020

Hello LizB6,

Thank you for clarifying which account you have to us.

When you say it posts to different places where is it posting to and is it the payroll journals you are talking about as well, could you please clarify it to us.

LizB6 · ‎June 23, 2020

So for example - some of the salaries are appearing as petty cash in the Trial Balance, other are appearing in the business reserve account. Only those that are appearing in Petty Cash are actually then showing in Payroll Expenses - Wages. We have no idea what is happening to the others

GeorgiaC · ‎June 23, 2020

Thanks for the explanation, LizB6.

In the Standard payroll the only account which can be customised on the payroll journal is the net pay account, you can view or edit which account you currently have this set to by going to the Cog Wheel > Account and Settings > Payroll > Journal Mapping. This will post as a credit on the journal.

The gross pay will post to the Payroll Expenses:Wages account as a debit on the journal, as will the Payroll Expenses:Taxes.

Please get back to us below if you have any questions on this!

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How can I change where payroll is posted to?