Hi Leegwilky, thanks for joining the Community. An easy way to do this is to use the billable expenses feature in QuickBooks Online Plus or Advanced. If you're using a different version of our Online plans, you can instead record this manually by following the steps below.
- Select + New > Expense
- Enter the supplier on the Payee drop-down (optional), Payment account and Payment date
- On the 'Category details' table ,select the expense account for the transaction, and enter the amount and VAT code (if applicable)
- Save & close
To record the invoice, select + New > Invoice
- Select the customer on the drop-down and check that their email address is correct
- Review the invoice date and due date
- Select a product/service (You can also select +Add new to create a new product or service right from the invoice)
- Enter a quantity, rate, amount and VAT code if needed
- Save & close
