Can I create one invoice that can be paid in 2 payments?

Mike95z · ‎September 18, 2020

Hello I have a videography company and the way we process payments on projects is a deposit of half of the project price due at the time of signing a contract and the other half is due once the project is edited and complete. I want to create an invoice that will allow them to pay the deposit first and then they have the option to pay the remaining balance later, is this possible? Or would I just need to create 2 payable invoices, one for the deposit and one for the final amount?

KlentB · ‎September 18, 2020

Hi there, Mike95z.

Currently, the option to create an invoice that allows customers to pay the initial deposit and the remaining balance is unavailable in QuickBooks Self-Employed. Please know that the Invoicing feature is for tracking purposes only. Thus, we're unable to attach the payments to your invoices in the Invoice menu.

Instead of sending a single invoice, you'll want to create two separate transactions for the initial and final payments. I'll show you how;

Select Invoices from the sidebar menu
Choose Create invoice.
Select an existing customer, or create a new one by entering their name, address, and email address.
Enter the necessary information
When you're ready, select Send invoice to email your invoice.

Alternatively, you may search for a third-party invoicing application that best suits your business needs online.

With QuickBooks Self-Employed, you can also personalize the invoices so your customers will recognize your brand.

If I can be of any additional assistance, please don't hesitate to add a comment below. Stay safe and have a pleasant day ahead.

View solution in original post

KlentB · ‎September 18, 2020

Hi there, Mike95z.

Currently, the option to create an invoice that allows customers to pay the initial deposit and the remaining balance is unavailable in QuickBooks Self-Employed. Please know that the Invoicing feature is for tracking purposes only. Thus, we're unable to attach the payments to your invoices in the Invoice menu.

Instead of sending a single invoice, you'll want to create two separate transactions for the initial and final payments. I'll show you how;

Select Invoices from the sidebar menu
Choose Create invoice.
Select an existing customer, or create a new one by entering their name, address, and email address.
Enter the necessary information
When you're ready, select Send invoice to email your invoice.

Alternatively, you may search for a third-party invoicing application that best suits your business needs online.

With QuickBooks Self-Employed, you can also personalize the invoices so your customers will recognize your brand.

If I can be of any additional assistance, please don't hesitate to add a comment below. Stay safe and have a pleasant day ahead.

Mike95z · ‎September 19, 2020

Okay thank you for letting me know! I also read that you had stated Quickbooks invoice is not payable? Reason I am asking is when I create the invoice, it asks me if I want to add a payment option such as a button and has a list of options such as Visa, apple pay etc

KlentB · ‎September 19, 2020

Thanks for coming back to this thread, Mike95z.

Let me share some information about how invoice payments work in QuickBooks Self-Employed.

Please take note that the Online Payment feature is unavailable in QuickBooks Self-Employed UK. If you're using the US version of QBSE, you can activate online card/bank transfer payments so customers can pay you for their invoices electronically. Here's how:

Select Invoices from the sidebar menu, then choose Create invoice.
Click the Customize button.
Go to the Payments section.
Select the Activate payments link and follow the steps.
After you activate payments, choose Credit card or Bank transfer (ACH) to turn on the online payment option.

After you get the invoice payment, the program will automatically mark the invoice as paid.

To know more about this topic, you can read this guide: QuickBooks Payments.

If you're collecting sales tax for the products and services you sell, I encourage reading this article to be guided in doing it: Manually track sales tax in QuickBooks Self-Employed.

As always, I'm just a few clicks away if you have any other concerns or questions. Stay safe and have a pleasant day ahead.

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Can I create one invoice that can be paid in 2 payments?