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How To Record Fuel?

Hello

 

I am a new user just in the middle of setting everything up and was wondering what is the standard way of recording fuel used in our vehicles? No need for per mile etc as the vehicles are ours so just a case of recording the individual transaction and attaching copies of receipts.

 

Thanks in advance :)

 

Solved
Best answer 11-16-2018

Accepted Solutions
QuickBooks Team

Re: How To Record Fuel?

I'm happy to see you here in the Community, ChrisPembs.
 

I can help you record fuel expenses in QuickBooks Online.

 

You can set up a primary expense account for auto expense then add a sub-account for fuel. Once created, you can use the Bill and Pay Bills option to record the expense.

 

Please follow these steps to create the primary account:

 

1. Click the Gear icon.

2. Click Chart of Accounts.

3. Select New in the upper-right corner.

4. Below Account Type, choose Expenses.

5. Below Detail Type, select Auto.

6. Enter a name for the account (example: Auto expense).

7. Enter necessary information.

8. Click Save and Close.

 

For the fuel sub-account, follow these steps:

 

1. Click the Gear icon.

2. Click Chart of Accounts.

3. Select New in the upper-right corner.

4. Below Account Type, choose Expenses.

5. Below Detail Type, select Auto.

6. Enter a name for the account (example: Fuel).

7. Put a check mark beside Is sub-account and select the primary account.

8. Click Save and Close.

 

After creating the accounts, you can now enter the expenses in the system. You can follow the steps below on how to create the bills and pay them.

 

Here's how:

 

1. Click the Plus (+) icon.

2. Select Bill.

3. Enter necessary information.

4. Click Save and close.

5. Click the Plus (+) icon again, and click Pay Bills.

6. Search for the bill.

7. Click Save.

 

You can visit the article below for more information about entering and paying bills:

 

Enter and pay bills

 

Let me know if you need more help with recording the fuel expense. I'll be around for you.

View solution in original post

5 REPLIES 5
QuickBooks Team

Re: How To Record Fuel?

Hi Chris,

 

Thank you for your message & for joining our QuickBooks family!

 

I would be grateful if you can please advise to whether you have our QuickBooks Self Employed or small business product so that I can answer your query?

 

We look forward to hearing from you & Welcome to the QuickBooks Intuit Community page!

 

Kindest regards

Not applicable

Re: How To Record Fuel?

Hi

 

Apologies I did mean to include that, I am using Quickbooks Online

 

Thanks

QuickBooks Team

Re: How To Record Fuel?

I'm happy to see you here in the Community, ChrisPembs.
 

I can help you record fuel expenses in QuickBooks Online.

 

You can set up a primary expense account for auto expense then add a sub-account for fuel. Once created, you can use the Bill and Pay Bills option to record the expense.

 

Please follow these steps to create the primary account:

 

1. Click the Gear icon.

2. Click Chart of Accounts.

3. Select New in the upper-right corner.

4. Below Account Type, choose Expenses.

5. Below Detail Type, select Auto.

6. Enter a name for the account (example: Auto expense).

7. Enter necessary information.

8. Click Save and Close.

 

For the fuel sub-account, follow these steps:

 

1. Click the Gear icon.

2. Click Chart of Accounts.

3. Select New in the upper-right corner.

4. Below Account Type, choose Expenses.

5. Below Detail Type, select Auto.

6. Enter a name for the account (example: Fuel).

7. Put a check mark beside Is sub-account and select the primary account.

8. Click Save and Close.

 

After creating the accounts, you can now enter the expenses in the system. You can follow the steps below on how to create the bills and pay them.

 

Here's how:

 

1. Click the Plus (+) icon.

2. Select Bill.

3. Enter necessary information.

4. Click Save and close.

5. Click the Plus (+) icon again, and click Pay Bills.

6. Search for the bill.

7. Click Save.

 

You can visit the article below for more information about entering and paying bills:

 

Enter and pay bills

 

Let me know if you need more help with recording the fuel expense. I'll be around for you.

View solution in original post

Not applicable

Re: How To Record Fuel?

Brilliant, thank you so much, I shall work my way through this later this evening and get it set up then all I have to do is add all fuel expenses, many many many of them since April this year..................

 

QuickBooks Team

Re: How To Record Fuel?

It was a pleasure helping you, ChrisPembs.

 

In addition to the information above, you can enter your transactions individually to track expenses more efficiently. This way, you'll be able to run a detailed report for each vendor (different gas stations) you purchased a fuel.

 

I'm here anytime you need help with tracking your fuel expenses. Wishing you all the best.