I have made a lump sum payment to a supplier, but need to allocate this payment to multiply invoices in quickbooks. how do i do this please?

Thanks for posting your question in the Intuit Community, info181,

Let me share information on how to link lump sum payment to multiple invoices.

In your case, we can use the Receive Payment feature. Here's what you'll need to do:

1. Click the Plus icon at the top.
2. Select Receive Payment.
3. In the Receive payment window, choose the specific customer.
4. Enter Payment date, Payment method, then select the account where the payment is deposited to.
5. In the Outstanding Transactions section, select the multiple invoices and enter Payment amount.
6. Click Save and close.

Once done, if the bank account is connected into your QuickBooks Online account, then you can add and match the downloaded payment transaction to the multiple invoices.

For additional reference, I'm including some helpful articles that you can check:

• How to record a customer payment
• Add and match downloaded bank transactions

If you have further questions in managing your transactions, please let me know. I'm always here to help.

How can I add a large sum to a supplier and then match of future expenses too? I am in the same position if not understanding quickbooks advance payment on account to suppliers? 

Thanks for sharing your concerns in this conversation, @KA2022. 

You can create an Accounts Payable account for the transaction and create a journal entry to post the total amount of the payment. 

Then, make another journal entry transaction to post the advance payment. 

Here's how to create an Accounts Payable account:

1. Go to the Settings menu, then select Chart of Accounts.
2. Click the New button.
3. On the Accounts type field, choose Accounts Payable.
4. Enter a descriptive name of the account to easily identify it.
5. Once done, select Save and close. You can check out the screenshot for additional reference.

Here's how to create a journal entry to post the total payable amount in the account you've just made:

1. Go to the + New button, then select Journal entry.
2. On the first line, enter the Accounts Payable you've created, then debit the total amount you've owed.
3. Enter the name of your supplier under the Name column.
4. On the second line, choose an expense account and credit the total amount.
5. Select Save and new. I've also added a sample screenshot to see what it looks like.

Then, record the Advance payment on the Accounts payable.

1. On the Journal entry page.
2. Credit the advance payment on the specific Accounts payable of your supplier.
3. Enter the name of your supplier under the Name column.
4. On the second line, debit the amount to the Bank you've used to pay.
5. Once done, select Save and close. Here's a sample screenshot for this step.

Once done, you can check out the register of the Accounts payable you've created to track the payment. 

For the monthly payment, follow Step 3 when recording. Check out this link to learn more about entering details in a journal entry in QuickBooks Online.

I've also added this article to help you categorising and matching your transactions in QuickBooks Online.

Let me know if you have any follow-up questions. I'll be around to guide you some more. Thanks again for trusting us with your business.

@katherinejoyceO  : if you don't mind me saying so, it is best to avoid using Journals - for the average user, they are difficult to understand - much better to use the 'standard' transactions we're all used to.

@KA2022 the easiest way to create an advance payment (deposit) is the same way you would create a payment against an existing invoice (Bill).

Go to https://app.qbo.intuit.com/app/billpayment select the customer name & enter the amount (if you have existing bills for this customer de-select them).  In the Ref no. field, enter the cheque number or BACS or leave blank.  In the Memo field maybe enter a comment that it's a deposit against XYZ.

You'll notice that a message "This transaction will create an additional credit in the amount of £xxx" appears in the bottom left.

When you later enter the supplier's bill it will be unpaid.

Return to the above transaction, or select Pay Bill, and this credit will be available to pay the supplier's bill in QB.

Hope this helps.