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Level 3

Paypal and receipts

Hi, Just setting up QB SE and an trying to fill in as much as I can. My issue is that I have lots of instances of tansfers from paypal to my bank, however, these sums arent going to match up with any invoices etc as I just download cash from paypal as and when so theres often one or more payments in there or i will have downloaded a portion of the balance to my bank etc.

I have marked the amounts as business income, which it is of course. Presumably when i start producing invoices from within QB it will be ok but Im just puttin all my data in from last April at the moment so only have paper invoices that i have sent out.


Paypal and receipts

I'll share the steps on how you can manage and categorise these payments, Allante666.


You can split a downloaded banking transaction into multiple payments. Here's how: 


  1. Go to the Transactions menu.
  2. Look for the payment and click the Split button under the Type column.
  3. Split the transaction based on the number of payment 
  4. Click Add line if there are more than 2 payments. 
  5. Make sure to assign the correct category to each line.
  6. Click Save.

Here's an article that shares more details about this function: Split And Exclude Transactions.


You can also run your Profit and Loss report just in case you want to see the list of transactions that you've already categorised as income. Here's how:


  1. Go to the Reports menu and click the View link beside Profit and Loss.
  2. Look for Business Income.
  3. Click the amount beside it to see the list of transactions.

I'll be around if you need more help with your income transactions.


split.PNGsplit 2.PNGsplit 3.PNG


Level 3

Paypal and receipts

OK, so how do I go abouot this scenario, which is a current one.  I sold goods to the value of £470 to a customer in America. He paid me via paypal so I only received £446.67. the rest (£23.33) were taken in fees.

As there was a few pounds in my paypal I downloaded £450 to my bank.

So, I go to that 450 and click split. I can put the 446.67 against business income but it wont let me put the 23.33 against (I assume it should be 'other financial charges'? or 'bank chanrges'?) as it only shows the £3.33 which is the 'change' left over.

How do I show that 23.33 as a charge as technically I havent paid it as such (although I have of course)



Paypal and receipts

Hi @Allante666,


For QuickBooks Self-Employed (QBSE), income transactions don't have an option to split into both Income and Spending, and vice versa.


I suggest excluding the PayPal transactions you have and record the payment and the bank charge by hand. 


Here's how:

  1. Go to the Invoices tab.
  2. Search for the invoice in question, then click the Mark as paid link.
  3. Next, go to the Transactions tab and record the bank charge. You can use Transaction/processing fees as a category.


Following these steps, you can ensure that your bank balance remains accurate. 


Additional details on how you can enter your transactions by hand in QBSE are in this article: Manually add transactions in QuickBooks Self-Employed


Feel free to leave a comment below if you have additional questions. I'll be around to help.

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