Bank feed and receipts snap/forwarding...

trome-rgf · ‎February 03, 2021

Hi.

I have my business account connected to QB Self Employed, so all income and expenses are syncing automatically. But what to do with the receipts (paper or digital) ? Do i still need to snap/forward them to QB since the transaction is already recorded through my bank account sync or just the ones that are not done through the connected business account ? i m a bit confused and worried that this will mess up the whole list with doubles/duplicates and present me with wrong income expense data stats etc ? Please advise :)

MariaSoledadG · ‎February 04, 2021

Let me clear this up so you won't mess up your books, trome-rgf.

You will only get duplicate transactions if income and expenses are already downloaded in QuickBooks and at the same time if you have used the Receipt Forwarding feature. You'll have to make sure that transactions are added to either of the two options. If you want to attach receipt images, you can do it on the actual transaction itself. To do this, you can follow the steps below:

Go to the Transactions menu.
Select the transaction so you can attach the receipt.
Click Save.

However, if you're seeing duplicates in your bank transactions, you can exclude or delete them.

You may also want to export receipts that you've already added in QuickBooks.

Fill me in if you have additional questions about your transactions. Remember, I'm always here to help you in any way.

View solution in original post

MariaSoledadG · ‎February 04, 2021

Let me clear this up so you won't mess up your books, trome-rgf.

You will only get duplicate transactions if income and expenses are already downloaded in QuickBooks and at the same time if you have used the Receipt Forwarding feature. You'll have to make sure that transactions are added to either of the two options. If you want to attach receipt images, you can do it on the actual transaction itself. To do this, you can follow the steps below:

Go to the Transactions menu.
Select the transaction so you can attach the receipt.
Click Save.

However, if you're seeing duplicates in your bank transactions, you can exclude or delete them.

You may also want to export receipts that you've already added in QuickBooks.

Fill me in if you have additional questions about your transactions. Remember, I'm always here to help you in any way.

trome-rgf · ‎February 04, 2021

Hi Maria, thanx for getting in touch and for the help:smiling_face_with_smiling_eyes:

Since transactions are automatically recorded through bank feed, do I still need to keep receipts and invoices pdf/jpgs ? If so I could either attach them later through QB to the transaction or keep em in my laptop in a folder for my records.
Regarding transactions recording, following what you said, I think the sensible solution would be, to snap/forward transaction that are not recording through open banking feed in QB (ex paid cash or with another card etc) and either keep separate file folder with pdf/jpgs or attach any available pdf/jpg to corresponding transaction in QB transaction feed. As for duplicates yes, exclude or delete is the right way. It’s just that older transactions added through my banks statement are not presented quite correctly and have to go through the whole list to correct names, vendors etc.

trome-rgf · ‎February 04, 2021

Also, if it’s within our topic, do you know why older transactions have as title only the category given by my bank but not the vendors name? Makes it’s confusing and difficult since I have to get my 5-6 months statement and correct each transaction separately to match my records.

John C · ‎February 04, 2021

Hi trome-gf We appreciate that categorisng the older transactions is an arduous task especially as they don't have all the information however this information is brought through from the bank.🙇

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Bank feed and receipts snap/forwarding...