Thanks for posting your question here in the Community, @psellick8. I'm here to ensure you're able to combine the multiple transactions in an expense transaction.
Based on the description of your concern above, it seems that you're referring to your partial payments. If so, yes, you can link the three (3) payments to a single purchased order.
Here’s how:
- Select + New.
- Choose between Expenses or Bills.
- Select the supplier from the Payee ▼ dropdown. This displays their open purchase orders.
- Select Add for the correct purchase order. This adds the items from the purchase order. They appear in the Item details section.
- Adjust the quantity or amount for each line item to reflect the portion you received or plan to pay for.
- Select Save and close.
Please know that you can also record the tool as a bill and add the purchase order as a line item. From there, you can add your partial payment.
When all the transactions with the respective amounts are added to a bill or expense, QuickBooks Online automatically closes the purchase order.
I'd still recommend speaking to an Accountant. They can provide more expert advice in dealing with this concern. This way, we can ensure the correct accounts are affected.
If you’ll want to delete the purchase order from the transaction, feel free to check out this article for the step-by-step process: Remove a purchase order from an expense or bill.
Here are additional references that might be helpful for future use when managing expenses and reconciling them:
Please know that I'm just a reply away if you need any further assistance managing your expenses in QuickBooks. Wishing you and your business continued success.
