Invoices - adding pictures to items

Hey. RKR29061. 

Thank you for reaching out to the Community. You can use the Attachment feature at the bottom of the invoice to include the pictures of the product. 

I'll show you how to do it: 

1. Click the + New icon. Then select Estimate. 
2. Press the Attachment section. 
3. Choose the image you want to add in the transaction. 
4. Tap Open.
5. Make sure to select the Attach to email box to include the image when you send the invoice. 

The image will show on your customer's end when they received the transaction. To know more about attachments in QuickBooks Online, check out this article: Attachments in QuickBooks Online. 

Additionally, I'm adding this resource as good references to learn more ways how to handle and customise your invoices: Customise invoices, estimates, and sales receipts in QuickBooks Online. 

You can always tag me if you have other questions. I'm glad to assist. Have a great day!

Hello, 

Thanks for your reply. I may not have made myself clear - I would like to be able to add a thumbnail of the product item on each line of the invoice.  This is because I have a client who is a jeweller and in their previous accounting package (Debitoor) this was feasible and a very useful aspect of quality control for packing on the business side and receipt QC on the customer side. The thumbnail appears alongside the product name/code and the number supplied - hence making it super-efficient for both my client and their customer.

We are able to add small pictures to each product in the product list, so it would simply be a case of using the same product picture and code on the invoice  - but NOT as an uploaded attachment to the main document.  

I do believe that this would be a REALLY useful addition to invoicing with a switch on/off toggle on invoicing to allow this feature. It seems odd that DEBITOOR, which has a lot less functionality than QBO is actually ahead of QBO in this case!

I have heard from other sources that this is not feasible but request that you pass the information on to the developers.

Thank you

Hi There Quickbooks!

I am a self employed musician and am currently trying to attach documents like proof of travel expenses to my client, but don't have the attachment box at the bottom of any of my invoices. Am I missing something?

Hello JMG17, thanks for posting on this thread, can we ask which product you have taken out with us at Quickbooks, is it our self-employed account or one of our online accounts (simple start, essentials, plus or advanced)?

Hiya,

I’ve got the quickbooks self employed account.

Hello JMG17, thanks for coming back to us, so in the self-employed account, the only way would be to manually add the receipt to the transaction. You cant attach anything to the invoice as the invoices are only for your reference only. 

Was this ever done? Its 2025 and I need this capability and I cant find it. It shouldnt be a big deal... and its our responsibility if the invoice looks too crouded

I recognize your concern about adding more information to your invoices, SnowT.

Adding pictures to each line item on your invoices is unavailable in QuickBooks Online (QBO).

I want to assure you that we're actively considering user feedback like yours to shape the future development of our platform. It helps us improve the product and tailor it to your needs. I'll guide you through the process.

1. Go to the Gear menu and then select Feedback.
2. Type in your feature request in the description box.
3. Once done, click on Next.

Aside from that, you can search for an app that helps generate employee's starting pay, increase, date, reasons, and bonuses. To do this, go to the Apps menu in your account and browse for apps that integrate with QuickBooks. You can also visit our QuickBooks App Store for additional reference.

We appreciate your patience as we finalize this. If you have other questions about invoices, please reply here, and I'll assist you.