Single payment... multiple invoices

askingforEric · ‎July 19, 2022

Customer paid £1,000 into our bank account (relating to 5 x £200 invoices)

Customers > Open Invoices > Selected Customer > Receive Payment

Selected the 5 invoices (totalling £1,000)

I'm unsure on the rest...

Deposit to: Should it be the bank account, or undeposited funds (I have read a few posts that suggest this)?

The invoices are now marked as paid, but the £1,000 transaction is still showing on the 'For review' section.

Do I categorise this as Services (Income)? Find Match? Or Exclude?

GeorgiaC · ‎July 19, 2022

Hi askingforEric, thanks for joining the QB Community :)

After selecting the five invoices on the receive payment screen, you can deposit this directly to the bank account. This will then create a bank entry that can be matched to the transaction in your 'for review' banking tab. The 'undeposited funds' method is typically used where you are receiving payment one or more transactions which have a fee incurred (such as PayPal or other bank charges) that need to be deduced from the total amount received.

askingforEric · ‎July 19, 2022

I ended up deleting the payment, but managed to use the 'Find a Match' method and linked it to the individual invoices. Much easier. Thanks for your help :)

GeorgiaC · ‎July 19, 2022

Great, thanks askingforEric - yes that would indeed be a quicker way. :)

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Single payment... multiple invoices