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stevenblakesih-g
Level 1

What do I do with personal expenses? I'm a sole trader and I used my business bank account card for a personal purchase but how do I track it. Is there a personal section

I'm new and made a purchase that would be tax deducable but how do I track it so it doesn't show in my tax deductible expenses?
Solved
Best answer May 11, 2022

Accepted Solutions
MirriamM
Moderator

What do I do with personal expenses? I'm a sole trader and I used my business bank account card for a personal purchase but how do I track it. Is there a personal section

Hi there, @stevenblakesih-g.

 

I'm here to help you track personal expenses when using your business bank account card.

 

You'll have to record an expense transaction in your QuickBooks Online (QBO) account to track personal expenses. Then, you can reimburse the company after. 

 

To do this, see the below steps: 

 

 

As there are times you may encounter this kind of situation where the business account is used to pay for personal expenses. It's always a good practice to avoid mixing the business and personal expenditures. 

 

To record the personal expense and reimburse the company, you can follow the steps below.

 

To record the personal expense from a business account:

  1. In the left menu, click the + New button.
  2. Choose either Check or Expense.
  3. Enter the information needed such as Payee and Date.
  4. Select the Business bank account card used to make the purchase. 
  5. In the Category details section, select the drop-down menu ▼ to select the tax category that fits your need.
  6. Enter the amount of expense.
  7. Select Save and close.

 

To reimburse the company:

  1. In the left menu, click the + New button.
  2. Choose Bank Deposit.
  3. Select the account where the reimbursement should be added and the Date.
  4. Go to the Add funds to this deposit section.
  5. In the Received From field, enter the person who made the personal expense, then select the account. You can add the person as a customer.
  6. Choose the payment method.
  7. Enter the reimbursement amount.
  8. Select Save and close.

 

For more tips about handling personal and business expenses you can check out these articles:

 

Reach out to me if you have any other concerns or questions. I’ll be right here to answer them for you. Enjoy the rest of the day. 

 

View solution in original post

1 REPLY 1
MirriamM
Moderator

What do I do with personal expenses? I'm a sole trader and I used my business bank account card for a personal purchase but how do I track it. Is there a personal section

Hi there, @stevenblakesih-g.

 

I'm here to help you track personal expenses when using your business bank account card.

 

You'll have to record an expense transaction in your QuickBooks Online (QBO) account to track personal expenses. Then, you can reimburse the company after. 

 

To do this, see the below steps: 

 

 

As there are times you may encounter this kind of situation where the business account is used to pay for personal expenses. It's always a good practice to avoid mixing the business and personal expenditures. 

 

To record the personal expense and reimburse the company, you can follow the steps below.

 

To record the personal expense from a business account:

  1. In the left menu, click the + New button.
  2. Choose either Check or Expense.
  3. Enter the information needed such as Payee and Date.
  4. Select the Business bank account card used to make the purchase. 
  5. In the Category details section, select the drop-down menu ▼ to select the tax category that fits your need.
  6. Enter the amount of expense.
  7. Select Save and close.

 

To reimburse the company:

  1. In the left menu, click the + New button.
  2. Choose Bank Deposit.
  3. Select the account where the reimbursement should be added and the Date.
  4. Go to the Add funds to this deposit section.
  5. In the Received From field, enter the person who made the personal expense, then select the account. You can add the person as a customer.
  6. Choose the payment method.
  7. Enter the reimbursement amount.
  8. Select Save and close.

 

For more tips about handling personal and business expenses you can check out these articles:

 

Reach out to me if you have any other concerns or questions. I’ll be right here to answer them for you. Enjoy the rest of the day. 

 

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